Move-In Condition Report

What this sheet is for

Establish what the property was like on day one, in a document both sides signed, so the end of the tenancy is not an argument from memory.

Who it is for

Landlords, letting agents and tenants — both sides benefit from the same record.

How to use it

1. Walk the property room by room and record condition honestly, including things that were already marked.
2. Photograph everything and write the photo reference against the line.
3. Take the meter readings on the day, not the week before.
4. Count the keys handed over.
5. Both sides sign, and the tenant gets a copy the same day.

What is on the sheet

The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.

Questions

Is this a legal document?

No, and it is not legal advice. It is a record sheet. What a tenancy legally requires — notice periods, how a deposit must be held, which certificates must be in place and how long records must be kept — depends entirely on where the property is, and it changes. Nothing of that kind is printed here. Establish what applies to you locally and keep this alongside it.

Do I need photographs as well?

Yes, in practice. A written condition report with no pictures is one person's description against another's months later. Photograph each room and each noted mark, and record where the photographs are kept.