Daily Takings and Cash Reconciliation
Cash up consistently and record the difference every day, which is how a problem gets noticed in a week rather than in an audit.
IM-08 1 page
Professional drivers · PD-18
Private Hire Booking Log
A free printable private hire booking sheet — booking reference, pick-up time, passenger, from and to, passenger count, fare quoted and how it was paid.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Carry a driver's own record of every pre-booked job that matches the operator's system, so a query weeks later is answered from the page and not from memory.
Who it is for
Private hire and chauffeur drivers working for an operator, and small operators who want the drivers' own sheets to reconcile against the office.
How to use it
- Write the operator, your badge, the vehicle and the shift at the top.
- Enter each booking as it is done, with the reference the operator gave it.
- Record the fare you were quoted and how it was paid — cash, card, account.
- Note no-shows, waiting time and extras so they are not disputed later.
- Total the shift at the foot and hand the sheet in or file it.
What is on the sheet
One page, top to bottom:
Printed under the title: Every pre-booked job for a shift — the booking reference, who, where from and to, how many, what was quoted and how it was paid — kept by the driver alongside the operator's system.
Write-on lines: Operator · Driver / badge no. · Vehicle reg / plate · Date · Shift
Bookings — in the order done; fares come from your operator's tariff or the quote, not from here
Table, 15 rows: Booking ref · Time · Passenger · From · To · Pax · Quoted · Paid · Notes
Write-on lines: Jobs done · No-shows · Cash taken · Card / account · Start / end mileage · Driver signature
Questions
Why are no fares or tariffs printed on the sheet?
Because fares are set by your operator's tariff or by the quote for the job, and they change. The sheet records the figure you were given for each booking.
Does this satisfy my licensing office's record-keeping?
It may or may not on its own — what a booking record must contain is set by the licensing rules where you work. Check what yours require and keep the sheet in that form; the columns here are the ones drivers most commonly need.
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