Fuel and MPG Log
See what a vehicle actually costs to run and spot a change in fuel consumption early, which is often the first sign that something mechanical is wrong.
GF-01 1 page
Professional drivers · PD-11
Driver Fuel Card and Receipt Log
A free printable driver fuel receipt sheet — date, station, odometer, litres, product, amount, how it was paid and the receipt number for every fill.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Reconcile a fuel card statement in one sitting instead of hunting for the receipt that matches a line, and see consumption from the odometer readings either side of each fill.
Who it is for
Drivers who fill up on an operator's fuel card, owner-drivers claiming fuel back, and the transport office that checks the statement against the paper.
How to use it
- Write the driver, vehicle and the last digits of the card at the top of each period's sheet.
- Log every fill on the day — station, odometer at the pump, litres, product and amount.
- Note how it was paid: card, cash or your own money, so a claim is not missed.
- Number each receipt and staple it behind the sheet in the same order.
- Sign it off when it has been checked against the statement.
What is on the sheet
One page, top to bottom:
Printed under the title: Every fill for one driver and one vehicle over a period — where, how much, what it cost, how it was paid and which receipt goes with it — so the fuel card statement reconciles first time.
The odometer is the point. Write the odometer at every fill, not just some of them. A line with a reading either side is a consumption figure; a line without one is only a receipt. The receipt number column is the link to the paper your operator or accountant wants.
Write-on lines: Driver · Vehicle reg · Fuel card (last digits) · Period
Fills — one line per fill, AdBlue and oil top-ups included
Table, 10 rows: Date · Site / station · Odometer · Litres · Product · Amount · Paid by · Receipt no. · Notes
Signature strip: Driver · Checked against statement by · Date
Questions
Why is there no fuel economy figure or target on the sheet?
Because the figure that matters is yours, from your vehicle, your load and your roads, and it comes out of the odometer and litres columns once there are a few lines. Any target for it is your operator's to set, not this sheet's.
What goes in the Product column?
Whatever went in: diesel, petrol, AdBlue, oil, screenwash. A card statement lists them separately and so should the log, or the litres never match.
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