Driver Earnings and Commission Sheet
Know what a shift or a week really earned after the operator's cut, and check the operator's or platform's payout against your own count.
PD-05 1 page
Professional drivers · PD-06
Driver Expense and Overnight Claim
A free printable driver expenses sheet — fuel, tolls, parking, meals and nights away itemised against receipts, with your rates written in and totalled.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Get back what a trip cost you, in one claim with the receipts in order, rather than a shoebox of paper and an argument about the nights.
Who it is for
Employed and owner drivers who spend their own money on the road and claim it back from an operator, agency or client.
How to use it
- Fill in who the claim is to, the period and the rates they pay you.
- Add a row for every receipt or item as you get it — do not wait for the end of the week.
- Log each night away separately, with where you slept and what it cost.
- Total the claim and sign it; attach the receipts in the order they appear.
- Keep a copy until it is paid.
What is on the sheet
One page, top to bottom:
Printed under the title: What a trip cost you out of your own pocket — fuel, tolls, parking, meals and nights away — itemised against receipts for one claim. The rates are set by whoever you are claiming from, not by us: write theirs in.
Write-on lines: Driver · Claim ref. · Claim to · Period covered · Vehicle reg. · Job / contract · Mileage rate I am paid · Overnight rate I am paid
Expenses — one row per receipt or per item
Table, 7 rows: Date · Item · Detail / where · Paid by · Receipt · Amount · Claim
Nights away — one row per night
Table, 2 rows: Date · Where slept · Cab / lodging · Cost · Allowance claimed · Receipt
Write-on lines: Total expenses claimed · Total overnight claimed · Business mileage claimed · Total claim · Driver signature · Approved by · Date paid
Questions
Why are there no allowance or mileage rates on the sheet?
Because they are set by whoever you are claiming from, and by the tax rules where you are, and both change. The boxes at the top are for the rates you have been given; the sheet does the itemising, not the rate-setting.
What if I slept in the cab?
Log the night in the nights-away table with 'cab' in the lodging column and whatever allowance your operator pays for that, if any. The point is that the night is on record.
Related sheets
Expenses Claim Form
Claim money spent on somebody else's behalf in a form that ties each line to a numbered receipt and gets signed off.
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Toll and Parking Expense Log
Capture the road costs that never reach the fuel log, so an expense claim can be assembled from a record rather than from a pocketful of tickets.
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Fuel and MPG Log
See what a vehicle actually costs to run and spot a change in fuel consumption early, which is often the first sign that something mechanical is wrong.
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