Driver Hours and Rest Record
Keep a plain written record of when a driver started, stopped and rested, so the week can be checked against whatever limits apply to you.
GF-06 1 page
Professional drivers · PD-03
Driver Daily Hours Log
A driver hours log — one duty from start to finish, block by block: driving, other work, breaks and waiting, with odometer readings and the limits that apply.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Account for a day at the wheel in enough detail to answer an operator, a client or an inspector, and see for yourself how close to your limits you are running.
Who it is for
Taxi, private hire, van and goods-vehicle drivers who do not have a tachograph or are asked to keep a manual record alongside one.
How to use it
- Write the driving limit, break and rest figures that apply to you in the box at the top, and where you got them.
- Record the duty start, location and odometer before you move.
- Start a new row every time what you are doing changes — driving, other work, break, waiting.
- Close with the end time, odometer and totals, and sign it.
- Keep the sheets together for as long as your operator or the rules where you are ask.
What is on the sheet
One page, top to bottom:
Printed under the title: A day at the wheel accounted for block by block — start, every spell of driving, other work and break, and finish, with the odometer readings that prove it. No driving limits or rest rules are printed: they come from the rules where you drive and from your operator, so write the ones that apply to you in the second row.
Write-on lines: Driver · Date · Vehicle reg. · Operator · Daily driving limit that applies to me · Break due after · Rest required before next duty · Source of these figures · Duty start time · Start location · Odometer at start · Vehicle check done · Rest since last duty
The day, block by block — a new row each time what you are doing changes
Table, 9 rows: From · To · Activity · Where / route · Odometer · Notes
End of duty
Write-on lines: Duty end time · End location · Odometer at end · Total driving · Total duty · Driver signature · Checked by · Date
Questions
Why does the sheet not print the driving limits?
Because they differ between countries, between vehicle types and between the kinds of work, and they change. A printed figure would be wrong for many readers and out of date for the rest. Write yours in from your operator or the rules where you are.
How is this different from the Driver Hours and Rest Record?
That sheet is a week-at-a-glance summary of hours worked and rest taken. This is one day in detail, block by block with odometer readings — the record the summary is built from.
Related sheets
Daily Vehicle Check and Driver Log
Record the check before driving and the journeys after it on one sheet per day.
VE-13 2 pages
Driver Earnings and Commission Sheet
Know what a shift or a week really earned after the operator's cut, and check the operator's or platform's payout against your own count.
PD-05 1 page
Vehicle Mileage Log
Keep a contemporaneous mileage record in the vehicle, which is the kind that stands up, rather than one reconstructed at the year end.
GF-02 1 page
