Rental Property Maintenance Log
Show what was reported, when, and how quickly it was dealt with — which is what disputes actually turn on.
RP-01 1 page
Premises and facilities checks · PF-08
Building Defect Report Form
A free printable defect report — location, what it is, whether anything is unsafe now, then the response and completion, all dated.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Get a defect reported in writing with a date on the report, the response and the completion, so it can be chased rather than remembered.
Who it is for
Landlords and tenants, village halls, churches, schools, offices, managing agents and anyone maintaining a building used by others.
How to use it
- Report it in writing even when you have also said it out loud.
- Say what is unsafe or unusable now — that is what sets the priority.
- Record whether it was made safe temporarily, and how.
- Take a photograph and note the reference.
- Do not close it until the work is actually complete.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Related sheets
New Build Snagging List
Keep every fault in a new build on one dated sheet, so the record of what was reported and when exists in your handwriting rather than in a builder's inbox.
MB-04 1 page
Home Service History Register
Keep one continuous record of everything that has been serviced, repaired or replaced, so the history of the building exists in one place rather than in a drawer of loose invoices.
PR-02 1 page
One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
Sign-up is not live yet — we have not connected an email provider, so this form is switched off rather than quietly collecting addresses.