Fire Door Inspection Record

Who this is for

One numbered line for every fire door on the building. Four columns cover the leaf and frame, the gaps and seals, the closer and latch and the hinges and signage, with room for the defect, and the summary counts the defects and the repairs closed out.

Caretakers, facilities managers, housing officers and anyone responsible for a building with fire doors in corridors, stairwells, flats or plant rooms.

What this helps you track

• Which doors exist, where they are and which ones have been looked at
• Which part of each door is the problem — the leaf, the seals, the closer or the hinges
• How many defects the round found across the whole building
• Which of those defects have been repaired and signed off, and which are still open

How to use it

1. Number every fire door once and keep the same reference on every future round.
2. Walk the building door by door, marking each of the four element columns OK, Defect or N/A.
3. Write the defect in plain words — a missing strip, a door that does not close, a wedged-open leaf.
4. Leave the done column blank until the repair has actually been made and checked.
5. In the browser and spreadsheet the defect count per door and the summary work themselves out.
6. Sign the round off, act on the open defects, and file the sheet where the next inspector will find it.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser
• Excel / Google Sheets workbook

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The workbook uses plain formulas only — SUM, IF, COUNTIF and the like — so it opens in Excel, LibreOffice and Google Sheets without anything breaking, and every calculated cell is grey so you can see which figures it worked out.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

Who is allowed to carry out a fire door inspection?

That depends on the rules where the building is and on what your own policy says. This sheet records what was found by whoever walked the round; it makes no statement about competence or qualification.

Why four element columns instead of one pass or fail?

Because a door rarely fails as a whole. Recording which part is wrong tells the person doing the repair what to bring, and shows whether the same element keeps failing across the building.

What goes in the defect column if the door is fine?

Nothing. The column is for the words you would say to the joiner. Doors with no entry and four OK marks are the ones that need no further attention.

How many doors fit on the sheet?

The printed version runs over two pages and the table fills each of them; the browser and spreadsheet versions take as many rows as you add.