Theatre Rehearsal Call Sheet
Have the right people in the right room with the right props at the right time, and let everyone not on the sheet know they have the day.
MU-29 1 page
Music and performance · MU-34
Rehearsal Report Sheet
A free printable rehearsal report — scenes covered, time taken and a note for every department, written after a rehearsal rather than before one.
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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Tell every department what was covered today and what they need to act on, while it is still fresh rather than relayed secondhand the next morning.
Who it is for
Stage managers and deputy stage managers of plays, musicals and dance, from a professional house to a school or amateur production.
How to use it
- Fill in the production, the date and which rehearsal day it is.
- List the scenes or numbers actually covered, with the time each took.
- Write one line per department that needs to know something — a prop needed, a costume problem, a cue that did not work.
- Circulate it the same day, while the notes still mean something to whoever reads them.
What is on the sheet
One page, top to bottom:
Printed under the title: What actually happened at today's rehearsal — the scenes covered, the time it took, and what each department needs to know — written after the room empties, not before it fills.
The other half of the call sheet. Pairs with the Theatre Rehearsal Call Sheet, which goes out the night before to say who is needed and when. This one goes out after, to say what was covered and what came up.
Write-on lines: Production · Date · Rehearsal (day of) · Reported by
Coverage
Table, 6 rows: Scene / number · Pages or minutes · Notes
Notes for departments
Table, 4 rows: Department · Note · Actioned by
Questions
How is this different from the Theatre Rehearsal Call Sheet?
The call sheet goes out before a rehearsal, saying who is needed and when. This goes out after, saying what was actually covered and what each department needs to do about it.
How is this different from the Show Report Sheet?
That one is written after a performance in front of an audience — timings, technical faults, company notes. This one is written during the rehearsal process, before the show has opened, and it is read by departments getting ready rather than by a director checking a performance.
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