Incident Report Form
Capture an incident properly on the day, in the affected person's own words, with the witness details and equipment notes that become impossible to gather later.
IN-03 2 pages
Equine records · EQ-31
Equestrian Road and Ride Incident Record
A free printable horse riding incident form: when and where, what kind, the other party and registration, injuries, witnesses, footage and who it was reported to.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Get the facts of a road or bridleway incident down on paper the same day. A clear account with a registration and footage is what any report will need.
Who it is for
Riders, carriage drivers and anyone leading a horse on roads, bridleways or other shared routes.
How to use it
- Fill it in the same day, starting with the date, time and exact place.
- Tick the kind of incident and whether it was a near miss, a collision or a fall.
- Write the other party's details and registration as you saw them, then the account in order.
- Note injuries, a witness and where the camera footage is saved.
- Record each report you make, with the date and any reference number.
What is on the sheet
One page, top to bottom:
Printed under the title: The facts of a road or off-road incident or near miss, written the same day, ready for the police, an insurer or a riding body.
The same day. Write it down while it is fresh. Note the registration exactly as you saw it, and save camera footage from before and after, with the registration in view. Who you report to is your choice: the police, your insurer and riding bodies such as the BHS each keep their own records.
Write-on lines: Date · Time · Rider · Horse · Where: road or route, nearest landmark · Weather · Light
What kind of incident — tick all that apply
- Car or van
- Lorry or bus
- Motorbike
- Tractor
- Cyclist
- Dog
- Drone
- Firework
- Low-flying aircraft
- Slippery surface
- Other
- Near miss
- Collision
- Horse or rider fell
- Horse got loose
- Nobody hurt
Write-on lines: Other party: vehicle type, colour, make · Registration · Did they stop?
Ruled lines: What happened, in order: what you did, what they did, what the horse did
Write-on lines: Injuries to the horse · Injuries to the rider · Witness: name and contact · Footage: saved where, covers before and after? · Police: date, reference · Insurer: date, reference · Riding body: date, reference
Signature strip: Written by · Signed · Date written
Questions
Is a near miss worth recording?
Yes. Riding bodies such as the BHS ask riders to report near misses as well as collisions, because they show where the danger is before anyone is hurt. The form works the same way for both.
Does this replace a police or insurance report?
No. It is your own record, written while the details are fresh, which you can then use to fill in whatever the police, your insurer or a riding body asks for. Keep it with the footage.
Related sheets
Near Miss Report Form
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