How to Build a Home Maintenance Binder That Survives
A ring binder beats an app for house records, but most binders die within a year. The sections that work, what to file, and how to keep it alive.
Guide
Property records · PR-03
Appliance and Equipment Register
A free printable register of every appliance in a property — make, model, serial number, install date and warranty expiry on one sheet.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Collect the numbers you can never find when something breaks: model and serial numbers, install dates, and when the warranty runs out.
Who it is for
Homeowners, landlords and anyone managing a property with more than a couple of appliances in it.
How to use it
- Work round the property one room at a time.
- Photograph each rating plate as you go — they become unreadable with age.
- Record where the manual and the receipt are kept.
- Update it whenever anything is replaced.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Questions
Where do I find the serial number?
Usually on a rating plate: behind or beneath the appliance, inside the door, around the door seal, or on the back panel. On boilers it is often behind the front cover.
Why record the install date rather than the purchase date?
Warranties on fixed appliances usually run from installation, and some require registration within a set period after it.
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Home Service History Register
Keep one continuous record of everything that has been serviced, repaired or replaced, so the history of the building exists in one place rather than in a drawer of loose invoices.
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One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
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