Weekly Timesheet
Record a week's hours on one page, including what the time was spent on, so hours can be approved and costed from the same sheet.
SR-01 1 page
Staff records · SR-04
Staff Rota Sheet
A free printable weekly rota — a row per person, a column per day, hours totalled, with space for swaps and cover arrangements.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Get a week's cover onto one page where the whole team can see it, so the gaps show up before the week starts.
Who it is for
Cafés, shops, bars, care and cleaning teams, clubs, volunteer organisations and anyone rostering more than three people.
How to use it
- Fill in the gaps before you publish it, not after someone notices.
- Put it where the team actually is — a wall beats a group message.
- Write swaps on the sheet, initialled by both people.
- Note who to call when someone cannot make a shift.
- Keep the old sheets; they answer 'who was on that day' later.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Related sheets
Annual Leave Record
Keep one page per person showing what leave was requested, approved and actually taken, with the balance visible to both sides.
SR-03 1 page
Handover Notes Sheet
Hand a shift, a job or a role over properly, on the assumption that the person taking it does not yet know what they do not know.
OC-12 1 page
One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
Sign-up is not live yet — we have not connected an email provider, so this form is switched off rather than quietly collecting addresses.