Weekly Timesheet
Record a week's hours on one page, including what the time was spent on, so hours can be approved and costed from the same sheet.
SR-01 1 page
Staff records · SR-04
Staff Rota Sheet
A free printable weekly rota — a row per person, a column per day, hours totalled, with space for swaps and cover arrangements.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Get a week's cover onto one page where the whole team can see it, so the gaps show up before the week starts.
Who it is for
Cafés, shops, bars, care and cleaning teams, clubs, volunteer organisations and anyone rostering more than three people.
How to use it
- Fill in the gaps before you publish it, not after someone notices.
- Put it where the team actually is — a wall beats a group message.
- Write swaps on the sheet, initialled by both people.
- Note who to call when someone cannot make a shift.
- Keep the old sheets; they answer 'who was on that day' later.
What is on the sheet
One page, top to bottom:
Printed under the title: A week's rota on one page: who is on, when, and where the gaps are before the week starts rather than during it.
On the wall, not in a message. Print it, put it where the team can see it, and write changes on the sheet rather than telling one person. A rota that lives on a phone is a rota half the team has not seen.
Write-on lines: Site, team or department · Week beginning · Prepared by · Issued on
Table, 11 rows: Name · Role · Mon · Tue · Wed · Thu · Fri · Sat · Sun · Hours
Ruled lines: Cover arrangements, swaps agreed, and who to call if someone cannot make a shift
Related sheets
Annual Leave Record
Keep one page per person showing what leave was requested, approved and actually taken, with the balance visible to both sides.
SR-03 1 page
Handover Notes Sheet
Hand a shift, a job or a role over properly, on the assumption that the person taking it does not yet know what they do not know.
OC-12 1 page
Also in the resources library
The same subject, with a version you can fill in on screen.
Carer Rota and Visit Schedule
Who is coming on each day and in each slot.
CS-290 Schedule PDF Excel Online
Staff Holiday Planner
What each person is entitled to, taken from their own contract.
BW-481 Planner PDF Excel Online
