Absence and Lateness Record
Record days missed and time lost the same way for everybody, factually, without the sheet reaching any conclusion about it.
SR-05 1 page
Staff records · SR-03
Annual Leave Record
A free printable leave record — requested, approved and taken, with days and the running balance across a leave year.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep one page per person showing what leave was requested, approved and actually taken, with the balance visible to both sides.
Who it is for
Small employers, family businesses, clubs with paid staff, and managers running a team without an HR system.
How to use it
- Write the year's entitlement in at the top from the contract or local rules.
- Record the date the request was made as well as the dates requested.
- Update the balance as leave is taken, not as it is booked.
- Agree the closing balance in writing at the end of the leave year.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Questions
How much leave is somebody entitled to?
That depends entirely on where you are, the contract and often the sector, and it is not something a printable can answer. The sheet has a blank line for the figure that applies to you.
Related sheets
Staff Rota Sheet
Get a week's cover onto one page where the whole team can see it, so the gaps show up before the week starts.
SR-04 1 page
Overtime and Time in Lieu Record
Keep track of time off in lieu that has been earned but not yet taken, which is the part that gets forgotten and then argued about.
SR-02 1 page
One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
Sign-up is not live yet — we have not connected an email provider, so this form is switched off rather than quietly collecting addresses.