Annual Leave Record
Keep one page per person showing what leave was requested, approved and actually taken, with the balance visible to both sides.
SR-03 1 page
Staff records · SR-05
Absence and Lateness Record
A free printable absence record — date, type, hours lost, how it was notified, the reason given and when the return conversation happened.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Record days missed and time lost the same way for everybody, factually, without the sheet reaching any conclusion about it.
Who it is for
Small employers and managers who need a consistent record rather than a memory of who is often off.
How to use it
- Record it the same way for every person. Consistency is the point.
- Write what was said, not what you inferred.
- Note when the return-to-work conversation happened.
- Keep health information to what you actually need, and store it securely.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Questions
Why is there no trigger point or absence policy on the sheet?
Because policies are yours to set and, in most countries, health information is subject to specific rules about what may be recorded and who may see it. This sheet records what happened and applies nothing to it.
Related sheets
Weekly Timesheet
Record a week's hours on one page, including what the time was spent on, so hours can be approved and costed from the same sheet.
SR-01 1 page
Supervision Record
Record a supervision session so both people agree afterwards what was discussed and what was agreed.
SR-09 1 page
One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
Sign-up is not live yet — we have not connected an email provider, so this form is switched off rather than quietly collecting addresses.