Risk Assessment Form
Record a risk assessment you have carried out yourself, in a layout that captures the part people forget: who is doing the further action, by when, and when it gets reviewed.
IN-02 2 pages
Sports clubs by sport · SP-11
Cycling Club Run Leader Sheet
A free printable club run risk sheet for cycling — route, group and leader, riders signed on with an emergency contact, who left where, and any incident.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know who went out and that everyone came back. The puncture, the crash or the rider who turned for home gets a written note rather than a memory.
Who it is for
Run leaders, ride captains and club secretaries at cycling clubs that put groups out on the road at the weekend.
How to use it
- Fill in the route, group and leader before the riders arrive.
- Have every rider sign on with an emergency contact — a guest as well as a member.
- Note anyone who leaves the group, where and why, so nobody is looked for later.
- Write up any mechanical, incident or near miss before the café stop empties it from memory.
- Count riders out and back, and sign the sheet off at the end.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: One club run from the leader's side — the route and the group, who signed on, who was dropped or turned back and where, and any mechanical or incident on the road.
Everyone accounted for. What a run leader needs to hold, how big a group may be and how it rides on the road are for your club and your governing body to set, and none of it is printed here. This sheet is the record that the group went out, who was in it and that everyone was accounted for at the end.
Write-on lines: Club · Date · Group / pace · Run leader · Sweeper · Start point · Route / café stop · Distance (own) · Back by
Riders — sign on before the off — a rider who leaves early tells the leader
Table, 12 rows: Rider · Member no. · Emergency contact · Signed on · Left group at · Back
Page 2
Mechanicals, incidents and near misses — anything that stopped the group
Table, 4 rows: Where · Rider · What happened · Outcome
Ride summary — filled in once the last rider is back
Write-on lines: Riders out · Riders back · Distance ridden · Café / stop used · Weather / road
Signature strip: Run leader · Sweeper · Date
Ruled lines: Notes for the ride secretary — route problems, road hazards, riders to follow up
Questions
Why is there no maximum group size or pace on the sheet?
Because your club and your governing body set those, and they differ between clubs, road types and group levels. The sheet leaves a blank for the group and the distance so it records what your club decided, not a figure we made up.
Is this a risk assessment?
No. A risk assessment looks at a route or an activity in advance; this is the record of one ride on the day. If your club needs the assessment as well, the Risk Assessment Form is the sheet for that, and this one sits alongside it.
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