Daily Takings and Cash Reconciliation
Cash up consistently and record the difference every day, which is how a problem gets noticed in a week rather than in an audit.
IM-08 1 page
Sports clubs by sport · SP-06
Clubhouse Bar and Event Takings
A free printable clubhouse takings sheet — bar float and takings by till, plus teas, raffle, gate and hire money, counted and signed for on the day.
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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Get one signed count for every match day and function, so the treasurer can match the safe and the bank statement to a piece of paper.
Who it is for
Bar volunteers, duty committee members and treasurers at sports clubs with a clubhouse.
How to use it
- Count the float out and write it in before the bar opens.
- At close, count the cash and card takings for each till or reader.
- List the other income — teas, raffle, gate, hire — on its own lines.
- Total the day, sign it with a second person, and put it in the safe with the cash.
- Fill in the paying-in reference once it is banked.
What is on the sheet
One page, top to bottom:
Printed under the title: One match day or function at the clubhouse — the bar float and takings by till, the teas, raffle, gate and hire money alongside it, and one signature for the lot before it goes in the safe.
Float out, everything back. Count the float out before the bar opens and everything back at close: cash takings are the till less the float. Cash and card stay apart so the bank statement matches.
Write-on lines: Club · Date · Fixture / event · Bar duty
Bar takings — one line per till or card reader
Table, 3 rows: Till / reader · Float in · Cash at close · Cash takings · Card takings · Total · Counted by
Other income on the day — teas, raffle, gate, function hire, kit sales
Table, 4 rows: Item · Cash · Card · Total · Counted by · Notes
Write-on lines: Total cash to safe · Total card · Total for the day · Banked on · Paying-in ref.
Signature strip: Counted by · Checked by · Date
Questions
Why keep cash and card apart?
Because they arrive in the bank separately — card takings as a settlement from the reader, cash as a paying-in slip. Kept apart on the sheet, each can be matched to its own line on the statement.
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