Shop Opening and Closing Duties
Open the same shop the same way whoever has the keys, and close it with nothing left on, unlocked or uncounted.
RS-19 1 page
Retail shop floor · RS-18
Shop Key and Alarm Holder Register
A free printable shop keyholder register — who holds which keys and who knows the alarm code, with issue and return dates, signatures and a log of code changes.
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2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know at a glance who can open the shop tonight, and make sure a leaver's keys come back and the alarm code is changed and everyone told.
Who it is for
Owners and managers of an independent shop or a branch, and anyone responsible for the keys and alarm of retail premises.
How to use it
- Write the alarm company's contact at the top — never the code itself.
- Add a row for each person the day they are given a key or told the code, and have them sign.
- Date the returned column and strike through the row when someone leaves.
- Log every code change below, with who was told and who confirmed it.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: Who holds a key to the shop and who knows the alarm code, with the date each was given and the date it came back — and a record of every code change, so a leaver never leaves with the shop still open to them.
Names on the page, never the code. Never write the alarm code on this sheet or anywhere near it. This register records who has been told the code and when it was last changed; the code itself lives in your alarm company's records and in people's heads.
Write-on lines: Shop / branch · Alarm company & contact · Register kept by
Key and code holders — one row per person; strike through and date when they leave
Table, 12 rows: Name · Role · Keys held · Code · Issued · Signed · Returned · Told
Page 2
Alarm code changes — each time the code is changed, whatever the reason
Table, 21 rows: Date · Reason · Changed by · Alarm co. told · All holders told · Confirmed by
Questions
Why must the code never be written on this sheet?
Because the register lists exactly the people who could use it, and it will be kept somewhere in the shop. The code lives with your alarm company and in the heads of the people on the list; this sheet only says who they are.
How often should the alarm code be changed?
Whenever someone who knew it leaves, whenever a key is lost, and otherwise as often as your insurer or your alarm company advise. The change log shows how long it has been.
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