Taxi Shift and Fare Sheet
Know at the end of a shift exactly what you took, how it was paid and what is owed to the operator, instead of working it back from a pocket of receipts.
PD-23 1 page
Professional drivers · PD-24
Taxi Vehicle Daily Check
A free printable taxi daily check sheet — the walk-around before the first job: outside, inside, badge, plate, meter and kit, with defects and a signature.
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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Start each shift knowing the vehicle is fit to carry a paying passenger and carries what a licensing officer would expect to find, with the check written down.
Who it is for
Licensed taxi and private hire drivers, and operators who want the same check done on every vehicle every day.
How to use it
- Fill in the vehicle, plate number, date and odometer before you start.
- Walk round the outside, then check the passenger space, then the licensing items.
- Strike out anything that does not apply to your licence and write your authority's own items on the two blank lines.
- Write any defect on the line at the foot, who you reported it to and whether the vehicle went out.
- Sign and time the sheet; a blank defects line means none were found.
What is on the sheet
One page, top to bottom:
Printed under the title: The walk-around before the first job of the day for a licensed taxi or private hire car. What a licensed vehicle carries and displays is set by the licensing authority where you drive: strike out what does not apply to your licence and write your authority's own items in.
Write-on lines: Vehicle reg. · Plate / licence no. · Driver · Date · Odometer
Outside the vehicle
- Tyres — tread, sidewalls, pressure by eye
- Spare wheel or repair kit present
- Lights, indicators and brake lights working
- Windscreen and wipers — no cracks in view
- Mirrors adjusted and undamaged
- Body — nothing sharp or loose, doors shut
- Roof sign or plate clean and secure
- Number plates and licence plate legible
Passenger space
- Seats clean and dry
- Seat belts all present and working
- Child seat or booster if bookings need one
- Floor clear, no lost property left
- Interior lights, heating and air con working
- Wheelchair ramp and restraints, if fitted
- No smell of fuel, exhaust or damp
- Hand sanitiser, tissues, sick bags stocked
Driver's items and licensing
- Driver badge worn, vehicle licence displayed
- Meter sealed and working
- Fare card or tariff displayed
- Card reader charged and connected
- Receipt pad or printer stocked
- Fire extinguisher and first aid kit present
- Vehicle documents where your operator keeps them
- Fuel enough for the first run; fuel card present
- Your authority's own item: ________________________
- Your authority's own item: ________________________
Write-on lines: Defects found, and who they were reported to · Vehicle used? · Driver signed · Time
Questions
Why does the sheet not list what my licence requires me to carry?
Because every licensing authority has its own list and its own inspection schedule, and they change. The items printed are the ones drivers commonly check; your authority's list overrides them and there is room to add it.
How is this different from a van daily check?
The mechanical walk-around is similar, but a taxi carries passengers and a licence. The passenger space, the meter, the badge and plate, the card reader and the wheelchair kit have their own lines here and would be missing from a van sheet.
Related sheets
Van Daily Check Sheet
Give a driver one sheet per vehicle per day, with enough room to describe a defect properly instead of ticking a box nobody reads.
WT-09 2 pages
Daily Vehicle Check and Driver Log
Record the check before driving and the journeys after it on one sheet per day.
VE-13 2 pages
Vehicle Handover Between Drivers
Put a name and a time against the state of a shared vehicle, so a dent, an empty tank or a missing sack truck is settled at handover rather than argued about later.
PD-25 1 page
