Tachograph Chart and Download Record
Keep your own record of what tachograph paperwork you produced and when it left your hands, so a missing chart or a late download is not your word against the office.
PD-22 1 page
Professional drivers · PD-27
Tachograph Infringement and Driver Debrief Record
A free printable tachograph infringement record: each breach found in the data, graded on your own scale, then the driver debrief, the action agreed and a follow-up.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Follow each tachograph infringement through to a debrief, an agreed action and a follow-up. The record shows the cause was looked for, not only the breach.
Who it is for
Transport managers, compliance staff and fleet operators who analyse driver card and vehicle unit data.
How to use it
- Fill in the period analysed, the data used and the download dates at the top.
- Number each infringement and describe it in your own words, with a grade on your own scale and the likely cause.
- Hold a debrief with the driver, write their explanation and the action agreed, and both sign it.
- Set a follow-up date and record what the next data shows.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: The infringements found when one period's driver card and vehicle unit data were analysed, each graded on your own scale, then the debrief with the driver, the action agreed and the follow-up that shows whether it worked.
Find the cause, not only the breach. Describe each infringement in plain words and grade it on the scale your operator uses. What counts as an offence, and how serious it is, is set by the drivers' hours rules where you operate: check them, not this sheet. Look for the cause, a schedule, a route, a delay, so the same breach does not come round again.
Write-on lines: Operator · Period analysed: from · to · Analysed by · Data analysed (driver cards, vehicle units, software) · Downloads dated · Analysis date
Infringements found — number each one; the debriefs on page 2 use the number
Table, 12 rows: No. · Date · Driver · Infringement · Grade · Likely cause · Debrief
Page 2
Also printed: DEBRIEF 1 · with the driver, in private, after the analysis
Write-on lines: Date held · Held by · Driver · Infringement nos.
Ruled lines: The driver's explanation, in their words
Also printed: Action agreed · Training · Schedule change · Route change · Warning · Other
Write-on lines: What exactly, by when · Driver's signature · Manager's signature · Follow-up review · Repeated since? Y / N — what the data shows · By
Also printed: DEBRIEF 2 · with the driver, in private, after the analysis
Write-on lines: Date held · Held by · Driver · Infringement nos.
Ruled lines: The driver's explanation, in their words
Also printed: Action agreed · Training · Schedule change · Route change · Warning · Other
Write-on lines: What exactly, by when · Driver's signature · Manager's signature · Follow-up review · Repeated since? Y / N — what the data shows · By
Also printed: DEBRIEF 3 · with the driver, in private, after the analysis
Write-on lines: Date held · Held by · Driver · Infringement nos.
Ruled lines: The driver's explanation, in their words
Also printed: Action agreed · Training · Schedule change · Route change · Warning · Other
Write-on lines: What exactly, by when · Driver's signature · Manager's signature · Follow-up review · Repeated since? Y / N — what the data shows · By
Questions
Why does the sheet not list the infringement types or how serious they are?
Because what counts as an infringement, and how serious it is, are set by the drivers' hours rules where you operate, and those rules change. Describe each one in plain words and grade it on the scale your operator uses.
How is this different from the tachograph chart and download record?
That sheet logs the charts, printouts and downloads themselves. This one picks up after the analysis: what the data showed went wrong, the conversation with the driver and the action that followed.
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