School Trip Checklist
Plan a trip on paper and record that your own requirements were met, then use the second page on the day for groups and head counts.
CC-09 2 pages
Professional drivers · PD-21
School Run Transport Register
A free printable school transport register sheet — one journey per page, each child by stop, on and off ticked, seat or harness noted, and who took them.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Give the driver or passenger assistant a record of every child carried on a school run, so a question weeks later about who got off where has an answer.
Who it is for
Drivers and passenger assistants on school transport contracts — minibus, taxi or private hire — and the small operators who run them.
How to use it
- Fill in the route, date, vehicle and crew at the top before the first stop.
- Write each child against their stop as they board, and tick On.
- At the school or the home stop, tick Off and name the person they were handed to.
- Note anyone absent, late or not collected, and what you did about it.
- Both crew sign at the end of the journey and hand the sheet in as your operator asks.
What is on the sheet
One page, top to bottom:
Printed under the title: One journey on a school transport contract, kept by the driver or the passenger assistant as the doors open and close. Who may collect a child and what to do when nobody is at the stop are set by the school, the council or the operator holding the contract — their instructions belong on the route card; this sheet records that they were followed on the day.
Write-on lines: Route / contract no. · Date · AM / PM · Vehicle reg. · Driver · Passenger assistant
Passengers on this journey — one row per child, in stop order
Table, 12 rows: Stop / pick-up point · Child's name · On · Off · Seat / harness · Handed to (name) · Notes
Write-on lines: Children carried · Absent · Not collected — action taken · Reported to
Signature strip: Driver signed · Assistant signed · Time journey ended
Questions
Why is there nothing here about who may collect a child?
Because that is decided by the school, the council or the operator holding the contract, and it differs from route to route. Their instructions belong on the route card; this sheet is the record that you followed them on the day.
Is one page really one journey?
Yes. A morning and an afternoon run are two sheets, because the pick-up order, the crew and the handover at each end are different. Keeping them apart is what makes the record usable later.
Related sheets
Taxi Vehicle Daily Check
Start each shift knowing the vehicle is fit to carry a paying passenger and carries what a licensing officer would expect to find, with the check written down.
PD-24 1 page
Vehicle Handover Between Drivers
Put a name and a time against the state of a shared vehicle, so a dent, an empty tank or a missing sack truck is settled at handover rather than argued about later.
PD-25 1 page
Daily Vehicle Check and Driver Log
Record the check before driving and the journeys after it on one sheet per day.
VE-13 2 pages
