Risk Assessment Form
Record a risk assessment you have carried out yourself, in a layout that captures the part people forget: who is doing the further action, by when, and when it gets reviewed.
IN-02 2 pages
Classroom and childcare · CC-09
School Trip Checklist
A free printable trip planner — the checks done before the day, then groups, staffing, contact numbers and head counts for the day itself.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Plan a trip on paper and record that your own requirements were met, then use the second page on the day for groups and head counts.
Who it is for
Teachers, youth group leaders, scouts and guides, sports clubs and anyone taking a group off site.
How to use it
- Establish what your setting and local rules require first, then use this to record it.
- Write the risk assessment for this trip and this group, not last year's.
- Agree the head count method and when it will be done, in advance.
- Give every adult a group list and a contact number.
- Keep the second page with you on the day, not in the office.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Questions
What adult-to-child ratio should I use?
That differs by country, by setting, by age and by activity, and often it is set by your own organisation or by a local authority. No ratio is printed here deliberately — establish yours and record it on the sheet.
Related sheets
Parent Contact Log
Record contact with home factually, so what was said and agreed is on paper rather than in two different memories.
CC-08 1 page
Emergency Contact Sheet
Put the numbers somebody needs in one place, so a house-sitter, a babysitter, a visiting relative or a tenant is not searching for them at the worst moment.
SC-03 2 pages
One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
Sign-up is not live yet — we have not connected an email provider, so this form is switched off rather than quietly collecting addresses.