Driver Expense and Overnight Claim
Get back what a trip cost you, in one claim with the receipts in order, rather than a shoebox of paper and an argument about the nights.
PD-06 1 page
Professional drivers · PD-37
Driver Days Away From Home Log
A free printable days away from home log for drivers: when you left and got back, where you slept, trip and purpose, with full and part days counted monthly.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep the time, place and business reason for every day on the road as it happens. At month end the full and part days are counted for your tax or expenses claim, at the rate you use.
Who it is for
Lorry, coach and delivery drivers, employed or self-employed, who spend nights away from home for work.
How to use it
- Write a line for each day away, including the day you leave and the day you come back.
- On those two days, record the time you left home or got back, and tick full or part.
- Write where you slept and the load or trip reference, so the day can be matched to your work records.
- Note any allowance your employer paid for the day.
- At month end, count the full and part days and write in the rate or method you use and where it comes from.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: One line for every day spent away from home on the road: when you left, when you got back, where you slept and the load or trip it was for, so the month's full and part days away can be counted and shown.
Your rate and your method. How full and part days away are counted, which rate applies and whether an employer's allowance changes it are set by the tax rules where you are, and can differ for employees and the self-employed. No rate is printed: write the one you use, and where it comes from, in the boxes at the end of the log.
Write-on lines: Driver · Month and year · Employer or business · Home base
Days away — a part day is the day you left home or the day you came back
Also printed: Home · Day away
Table, 31 rows: Date · Left · Back · Full · Part · Slept at · Trip ref · Business purpose · Allowance
Page 2
Write-on lines: Full days away · Part days away · Allowances received · Trips this month · Rate or method you use · Where it comes from · Checked on
Ruled lines: Anything to explain: a trip cut short, a rest day away, a night at home mid-trip
Questions
Why is no daily rate printed?
Rates and methods are set by the tax rules where you are, change from year to year, and can depend on whether you are employed or self-employed and on any allowance you already get. The sheet keeps the evidence and leaves a box for the rate you use and its source.
What counts as a part day?
On this sheet, the day you leave home and the day you come back. How part days are treated in a claim is for the tax rules where you are; the log makes sure both are written down with the times.
How is this different from the overnight expenses claim?
The expenses claim itemises money: fuel, tolls, meals and nights against receipts. This log counts days away, with the time, place and reason for each, which is the evidence a claim based on days away may need.
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