Equipment Sign Out Sheet
Know who has what club equipment, so kit that goes missing can be asked after rather than written off.
CB-08 1 page
Outdoor pursuits · OP-15
On-Water Sign-Out and Return Log
A free printable on-water sign-out sheet: time out, boat and sail number, helm and crew, where they are going, when they are due back and the time each signs in.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know at any moment which boats are still afloat, and which one is late. The day's header records who was on duty and the conditions they saw.
Who it is for
Sailing, rowing, paddling and windsurfing clubs, activity centres and anyone running a duty officer system.
How to use it
- Fill the day's header first: the duty officer, the safety cover and the conditions as observed.
- Each boat signs out before launching, with names, how many are aboard, where it is going and when it is due back.
- Sign in as soon as the boat is ashore, with the time and initials.
- Keep an eye on the due times; write up any boat past its time in the box on page two and follow it up.
- Close the log only when every boat is accounted for.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: Every boat signs out before it goes afloat, with who is aboard, where they are going and when they are due back, then signs in as soon as it is ashore, so the duty officer can see at a glance who is still out.
A boat that has not signed in is still out. Sign out before you launch and sign in as soon as you are ashore, even if you come back early or land somewhere else, and phone the club if you do. Whether anyone goes afloat today, and with what safety cover, is the duty officer's call under the club's own rules; no conditions or limits are printed here.
Write-on lines: Club or centre · Date · Duty officer · Phone or channel · Safety cover on duty (boat, crew) · Conditions as observed · Last boat due in by
Also printed: Back ashore
Table, 13 rows: Out · Boat · Helm and crew · Aboard · Mobile · Going to · Due · In · By
Page 2
Signed out, continued
Also printed: Back ashore
Table, 12 rows: Out · Boat · Helm and crew · Aboard · Mobile · Going to · Due · In · By
Not back when due — what was done, and when the boat was found
Table, 3 rows: Boat · Due · Noticed · What was done · Resolved · By
Signature strip: All boats accounted for at · Duty officer · Log handed to
Questions
Why are no wind limits or conditions printed?
Whether boats go afloat, and with what cover, is the duty officer's call under the club's own rules, and it depends on the water, the boats and the people. The sheet records the conditions as observed, so the decision is written down.
How is this different from the equipment sign-out sheet?
That sheet tracks who has borrowed an item and when it is due back. This one is a safety record: who is on the water, where and until when, so an overdue boat is noticed.
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