Equipment Loan Register
Know who has what and when it was due back, and record the condition an item was in when it came home rather than discovering it at the next job.
WT-08 1 page
Clubs and teams · CB-08
Equipment Sign Out Sheet
A free printable loan sheet — item, asset number, who took it, contact, when it is due back and its condition on return.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know who has what club equipment, so kit that goes missing can be asked after rather than written off.
Who it is for
Sports clubs, scout and guide groups, schools, community centres, tool libraries and societies with shared kit.
How to use it
- Sign items out at the time, not afterwards.
- Take a contact number, even from people you know well.
- Record the condition on return, not just the fact of it.
- Total what is still out at the end of each month.
- Cross-reference asset numbers with your equipment register.
What is on the sheet
One page, top to bottom:
Printed under the title: Club kit and equipment out on loan: what, to whom, when, and whether it came back.
Sign it out, sign it back. The returned column is the whole sheet. Equipment goes missing because nobody wrote down who had it, not because anybody meant to keep it.
Write-on lines: Club or section · Sheet started · Kept by
Table, 13 rows: Date out · Item · Asset or kit number · Taken by · Contact · Due back · Returned on · Condition on return · Checked by
Write-on lines: Items still out at this date · Date
Related sheets
Kit Issue Record
Track playing kit by number through a season so what has not come back is a question with an answer.
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Asset Register
Record what the business owns rather than what is in the shed: a numbered list with cost and disposal, which is what an insurer or an accountant asks for.
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Also in the resources library
The same subject, with a version you can fill in on screen.
Club Asset and Insurance Register
Every item the group owns, with a serial number or ID mark.
CC-686 Inventory PDF Excel Online
Event Equipment Inventory and Checkout
What was loaded for the event, and which case or box each item travelled in.
IV-128 Inventory PDF Excel Online
Event Setup and Pack-Down Checklist
What must be in place before the first person walks in.
EV-279 Checklist PDF Online
IT Support Job Sheet
The ticket, the user and the device the work was done on.
JS-147 Form PDF Excel Online
