Sailing Passage Log
Keep a written position you can fall back on if the instruments or the power go, and leave a record of the passage that stands up afterwards.
OP-07 1 page
Trailers and marine · TM-19
Crew List and Passage Plan Sheet
A free printable crew list template for a boat — who is aboard with next of kin and medical notes, the route, refuges, forecast and the alarm time ashore.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Leave a shore contact with everything they need if the boat is overdue. It also makes you write the passage plan down before you cast off.
Who it is for
Skippers of sailing and motor boats making a coastal or offshore passage, club boats with a changing crew, and anyone taking guests to sea.
How to use it
- Fill in the vessel block once and photocopy it, so only the crew and plan change.
- List everyone aboard, with next of kin and anything a rescuer or a cook needs to know.
- Write the route, the ports of refuge and the tidal constraints before you leave.
- Set the overdue time and tell the shore contact exactly who to call if it passes.
- Phone the shore contact on arrival and have them write the time on their copy.
What is on the sheet
One page, top to bottom:
Printed under the title: Who is aboard, where the boat is going and when to worry — filled in before you leave and handed to someone staying ashore.
Leave a copy ashore. What you must file, with whom and for which waters is set where you are and where you are going; this is the working plan and crew list, not an approved form. The underway record — position, course, weather as it happens — is the Sailing Passage Log and stays on the boat. This sheet stays on land.
Write-on lines: Vessel · Type & colour · Call sign / MMSI · Sail no. / reg. · Skipper · Skipper's phone · Shore contact & phone · Liferaft aboard?
Crew list — everyone aboard, including children and guests — role: skipper, mate, crew, guest
Table, 5 rows: Name · Age · Role · Experience · Next of kin & phone · Medical / dietary · Swims?
Passage plan — written before you go, with the alternatives already chosen
Write-on lines: From · To · Depart — date & time · ETA · Route & waypoints · Distance · Est. hours · Ports of refuge along the way · Tidal gates / constraints · Forecast obtained — source & time · Wind / sea expected · Fuel & water aboard · Overdue — if not heard from by · Shore contact should call · Arrived — confirmed at
Ruled lines: Notes — watch system, radio schedule, anything the shore contact needs
Questions
Is this the form I have to file before a passage?
No. Whether you have to file anything, and with whom, depends on where you are and where you are going — check with your own coastguard or authority. This is the working sheet that stays with someone ashore.
How is this different from the Sailing Passage Log?
The passage log is written underway, an entry at a time — position, course, wind and sea as they happen — and it stays on the boat. This sheet is written before departure and left on land.
Related sheets
Boat Safety Equipment Check
Keep an inventory of the safety gear aboard with the date each item expires, so the out-of-date ones are found at the dock rather than at sea.
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Liferaft and Safety Gear Service Record
Keep the certificates and service dates for everything sent away for testing. They are then in one file for the surveyor, the insurer or a charter check.
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First Aid Treatment Log
Keep a running record of first aid given so that supplies used and patterns of injury are both visible in one place.
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Also in the resources library
The same subject, with a version you can fill in on screen.
Boat Trip Provisioning Planner
How much of each item the whole crew needs for the trip.
BT-850 Planner PDF Excel Online
