Tent Care and Repair Record
Know the state of a tent before the next trip, not when it is half pitched in the rain. Every reproof, patch and new pole section is on one record.
OP-27 2 pages
Outdoor pursuits · OP-26
Group Tent Return and Inspection Sheet
A free printable group tent return sheet: each tent's drying, fly, inner, floor and zips, poles and pegs counted, damage tagged, and the quartermaster's sign-off.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Bring every tent home dry and counted, with damage written down while people still remember it. The quartermaster signs it off, so next camp's kit is known to be ready.
Who it is for
Scout, guide and youth group quartermasters, school trip leaders and outdoor centres with a tent store.
How to use it
- Fill in the camp, the dates and who returned the tents.
- Write a line for each tent, with where and when it was dried.
- Mark the fly, inner, floor and zips OK or D, and count poles and pegs against what should be in the bag.
- Tag any damage on the tent itself as well as writing it here.
- Work through the shelf checklist and sign the sheet off.
What is on the sheet
One page, top to bottom:
Printed under the title: Filled in as the tents come back from a camp: one line per tent for drying, condition, and poles and pegs counted against what should be in the bag, with damage tagged and the quartermaster's sign-off.
Write-on lines: Group or troop · Camp or event · Dates · Returned by · Received by (quartermaster) · Date back
Also printed: OK = sound D = damaged M = missing Poles and pegs: the number found out of the number that should be there, as 9/10 · Condition · Counted
Table, 9 rows: Tent · Dried · Fly · Inner · Floor · Zips · Poles · Pegs · Guys · Bag · Damage, and where · Action
Before the tents go back on the shelf
- Every tent dried right through before packing
- Mud brushed off; pegs cleaned and counted
- Poles kept in labelled sets; shock cord checked
- Damage tagged and marked on the tent itself
- Short or broken parts added to the order list
- Tents for repair stored apart from the rest
Signature strip: Quartermaster · Date · Tents to repair or replace
Questions
Why count poles and pegs every time?
Because a short bag is only found when the tent is pitched at the next camp. Counting on the way back in, against the number that should be there, finds it while there is still time to replace the part.
Can a tent go back on the shelf damp if it is dried later?
It is better not to. Damp canvas and nylon can go mouldy and weaken in storage. Dry it right through before it is packed away, and note where and when on the sheet.
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