Group Tent Return and Inspection Sheet
Bring every tent home dry and counted, with damage written down while people still remember it. The quartermaster signs it off, so next camp's kit is known to be ready.
OP-26 1 page
Outdoor pursuits · OP-27
Tent Care and Repair Record
A free printable tent care record: one tent's fabric, poles and pegs, every trip and night pitched, drying, reproofing, seam sealing, repairs and spare parts.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know the state of a tent before the next trip, not when it is half pitched in the rain. Every reproof, patch and new pole section is on one record.
Who it is for
Campers, backpackers and families who own a tent, and anyone selling one on with its history.
How to use it
- Copy the make, model, fabric and the number of poles and pegs from the tent and its label.
- Add a line after every trip with the nights pitched, and whether it was dried fully afterwards.
- Add a line for each care job at home: cleaning, reproofing, seam sealing or a repair.
- Keep the parts and spares table up to date when something is replaced.
- Run the storage checklist before it goes away for the winter.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: One tent's life on one record: what it is made of and came with, every trip and night pitched, drying, cleaning, reproofing, seam sealing and repairs, so its condition and its spares are known before the next trip.
Write-on lines: Make & model · Type & berth · Colour · Bought: date, where · Fabric: fly / inner / floor · Poles: sets, sections · Pegs: number, type · Guy lines · Repair kit holds · Reproofing product · Maker's care notes
Use and care history — a line per trip, and one for each care job at home
Table, 14 rows: Date · Trip or job · Nights · Dried · Cleaned · Reproof · Seams · Repair, and where · Parts · By
Page 2
Use and care history, continued
Table, 6 rows: Date · Trip or job · Nights · Dried · Cleaned · Reproof · Seams · Repair, and where · Parts · By
Parts and spares — what the tent came with, and what is in the spares bag
Also printed: Part · Fitted · Spares · Size or part no. · Where from · Last replaced · number · held · maker, shop · date · Pole sections · Pegs · Guy lines and runners · Zip pulls and sliders · Shock cord
Before it goes into storage
- Fly, inner and groundsheet bone dry
- Mud, sand and leaves brushed off
- Pegs cleaned; bent or rusty ones replaced
- Guy lines and runners not frayed
- Poles complete, no splits; shock cord springy
- Zips run freely; seams and patches holding
- Damage marked on the tent and written above
- Stored dry, away from damp and direct sun
Questions
How often should a tent be reproofed?
There is no fixed figure: it depends on the fabric, how much sun and rain it has had, and the maker's care notes. Water that soaks in instead of beading is the usual sign, which is why the sheet keeps a history rather than a schedule.
Why write down the number of pegs and pole sections?
So a short bag is noticed at home, not on a campsite. Knowing what it came with also makes ordering the right replacement part much easier.
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