Office and committee · OC-13

Volunteer Hours Record

A free printable volunteer hours log sheet — date, hours, what was done and a signature from somebody who can verify it.

Download Free · no sign-up

One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.

Print it and write on it

A4 44 kB US Letter 44 kB

Fill it in type and save

A4 92 kB US Letter 92 kB

The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.

What this sheet is for

Record volunteering as it happens, with a signature against each line, so the hours can be proved months later to somebody who was not there.

Who it is for

Volunteers, students logging community service, Duke of Edinburgh and award-scheme participants, charities and the people who supervise them.

How to use it

Fill in a line at the end of each session, not at the end of the term.
Describe what was actually done — 'helping' is not something anyone can verify.
Get each line or each page signed at the time.
Keep your own copy as well as the organisation's.

What is on the sheet

One page, top to bottom:

Printed under the title: Hours given, by whom, doing what, signed by somebody who can vouch for them.

Get it signed on the day. Volunteer hours get asked for months later by somebody who was not there — a school, a university, an employer, a funder or an awards scheme. The signature column is what makes the record worth anything, so get it at the time.

How to use this sheet

Fill in a line at the end of each session, not at the end of the term.
Write what was actually done, in plain words. 'Helping' is not a description anybody can verify.
Have somebody from the organisation sign each line, or each page.
Keep a copy yourself; the organisation's copy is not yours to rely on.

Write-on lines: Volunteer · Organisation · Purpose of the record · Sheet · Supervisor · Their role · Contact

Table, 7 rows: Date · Start · Finish · Hours · Where · What was done · Verified by — signature

Write-on lines: Hours this sheet · Running total · Organisation stamp or signature

Questions

Will a school, university or employer accept this?

They set their own requirements and some issue their own form, so ask first. Where there is no set form, a dated record signed by a supervisor at the time is the thing they are usually asking for.

What if nobody was there to sign?

Write the hours down anyway with a note saying who can confirm them and how. A contemporaneous record with an honest gap is worth more than a tidy one filled in later.