Staff Rota Sheet
Get a week's cover onto one page where the whole team can see it, so the gaps show up before the week starts.
SR-04 1 page
Clubs and teams · CB-09
Duty Rota Sheet
A free printable duty rota — dates down the side, your own jobs across the top, and a column for swaps agreed.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Publish a volunteer rota far enough ahead that people can swap, with the swap recorded on the sheet.
Who it is for
Churches, village halls, sports clubs, scout groups, community cafés and any organisation running on volunteers.
How to use it
- Write the jobs into the column headings yourself.
- Publish several weeks ahead — people need notice to swap.
- Put the swap rule and a contact on the sheet.
- Record swaps in the last column, agreed by both people.
- Pin it up and keep a copy where the rota is maintained.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Related sheets
Room and Facility Booking Sheet
Keep every booking for a shared space in one visible place, which is the only reliable cure for double bookings.
OC-09 1 page
Register of Members
Keep one page that answers who is a member, how to reach them and whether they have paid, instead of three lists that disagree.
CB-01 1 page
One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
Sign-up is not live yet — we have not connected an email provider, so this form is switched off rather than quietly collecting addresses.