Subscription and Fees Record
Track subs and match fees per member so a treasurer chases the right people and knows the total outstanding.
CB-03 1 page
Clubs and teams · CB-01
Register of Members
A free printable membership register — name, type, joining date, contact, emergency contact and whether subs are paid up.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep one page that answers who is a member, how to reach them and whether they have paid, instead of three lists that disagree.
Who it is for
Sports clubs, societies, allotment associations, choirs, scouts and guides, residents' associations and any small membership organisation.
How to use it
- Number the members and keep the numbers between seasons.
- Take one emergency contact per member and keep it current.
- Update the paid-to column as money comes in, not at the end of the year.
- Check the register against the subscriptions record periodically.
- Keep it secure and hold only what you need.
What is on the sheet
One page, top to bottom:
Printed under the title: Who is a member, since when, how to reach them, and whether they are paid up.
Hold less than you think you need. This sheet holds personal information. Keep it somewhere secure, share it only with people who need it, and keep it only as long as you need it. Rules on holding personal data — especially about children — differ by country and apply to paper as much as to computers.
Write-on lines: Club or organisation · Year or season · Register kept by
Table, 11 rows: No. · Name · Member type · Joined · Contact · Emergency contact and number · Paid to · Notes
Write-on lines: Members at this date · Date · Checked by
Questions
Can we keep members' details on paper?
Yes, but rules on holding personal information apply to paper as much as to computers, and they differ by country. Hold as little as you need, tell members what you hold, keep it somewhere secure and destroy it when you no longer need it.
Related sheets
Player Registration Form
Register a player with the contact details a club actually needs, and a place to add the declarations your own governing body requires.
CB-02 2 pages
Duty Rota Sheet
Publish a volunteer rota far enough ahead that people can swap, with the swap recorded on the sheet.
CB-09 1 page
Also in the resources library
The same subject, with a version you can fill in on screen.
Club Membership Application Form
The new member's contact details and membership type.
CC-694 Form PDF Online
Committee Officer Handover Checklist
The documents and records the new officer needs to hold.
CC-689 Checklist PDF Online
Membership Waiting List Register
The section or category the list is for and the places it has.
CC-695 Register PDF Online
