Lighting Cue Sheet
Give the operator and the caller the same list, written so a cue can be taken from the words on the page without the designer in the room.
MU-13 1 page
Music and performance · MU-17
Orchestra Seating and Part Allocation
A free printable orchestra seating plan sheet — every chair by section and desk, who sits in it, which part they play from and whether the copy came back.
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2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know who is on which desk and which numbered copy they hold, so a hired set goes home complete and the seating survives a change of leader.
Who it is for
Orchestra and band librarians, fixers, conductors and committee members of amateur, youth and community orchestras and wind bands.
How to use it
- Head the sheet with the programme and whether it is the rehearsal or concert seating — they often differ.
- List strings by section and desk, marking inside or outside seat.
- List wind, brass and percussion by chair, noting any doubling instrument.
- Write the copy number against each player as the part goes out.
- Tick each copy back in at the last rehearsal or after the concert.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: Who sits where and which part they are playing from, for one concert or rehearsal block — the librarian's record of every part that went out and came back.
One row per chair, one copy number per part. One row per chair. The part copy number is what gets a library set home complete: write it when the part goes out and tick it when it comes back. Seating is the conductor's or leader's call and can change between rehearsal and concert — date the sheet.
Write-on lines: Ensemble · Programme / concert · Date · Rehearsal / concert · Conductor · Leader · Librarian · Set from (own / hired / borrowed)
Strings — section, desk, inside or outside
Table, 12 rows: Section · Desk · Seat · Player · Part · Copy no. · Out · Back · Notes
Page 2
Wind, brass, percussion and others — one row per chair
Table, 23 rows: Section · Chair · Player · Part / doubling · Copy no. · Out · Back · Notes
Questions
Why one row per chair rather than one per player?
Because chairs are what the librarian counts and the parts are issued to chairs. A player who moves desk keeps their copy; the sheet records where that copy now is.
Does it work for a wind band or a choir?
A wind band uses the second table only. For a choir the copy-number columns still earn their place — vocal scores on hire go missing just as readily.
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