Software Licence and Renewal Register
See every renewal coming and every seat you pay for but do not use, on one page, without a single licence key written down.
IY-16 1 page
IT and office systems · IY-20
Website and Domain Renewal Record
A domain and web renewal record — every domain, hosting account, certificate and web service with registrar, whose name, renewal date, auto-renew and payment.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Stop a website vanishing because a domain was registered in a former employee's name and paid on a card that has since been cancelled.
Who it is for
Small businesses, clubs and charities whose website was set up by someone who has since moved on, and anyone who looks after more than one domain.
How to use it
- List every domain, including old names that redirect and ones bought defensively.
- Record in whose name each one is registered and which card or invoice pays it.
- List hosting, DNS, certificates, email and any service the site depends on.
- Read the renewal column at every review; move anything registered to a person into the organisation's name.
What is on the sheet
One page, top to bottom:
Printed under the title: Every domain, hosting account, certificate and web service the organisation depends on — in whose name, when it renews and whether it renews itself — so the site does not vanish with an expired card.
Whose name, and whose card. A domain registered in a former employee's name, on a card since cancelled, is the commonest way a website disappears; 'in whose name' and 'paid how' are the columns that catch it. No account passwords here — only where they are held.
Write-on lines: Organisation · Record kept by · Last reviewed · Next review
Domain names — one row per domain, including redirects and old names
Table, 4 rows: Domain · Registrar · In whose name · Renews on · Auto · Paid how · Login held · Cost
Hosting, certificates and services — hosting, DNS, certificate, email, forms, backups
Table, 6 rows: Service · Provider · What it does · In whose name · Renews on · Auto · Login held · Cost
Questions
Why record who the domain is registered to?
Because the registrant, not the organisation, is who the registrar will deal with. If that person has left, the renewal notice goes to an address nobody reads and the domain lapses on schedule. This column is the one that finds those before they cost you the site.
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