Room and Facility Booking Sheet
Keep every booking for a shared space in one visible place, which is the only reliable cure for double bookings.
OC-09 1 page
IT and office systems · IY-08
Meeting Room Booking Sheet
A free printable meeting room booking sheet — a week's grid of time slots by day for one room's door, with a name in every box that is taken.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Settle who has the room at a glance from the corridor. One sheet on one door is what stops two meetings arriving at once.
Who it is for
Offices with one or two shared rooms and no booking system, and anyone tired of walking in on someone else's meeting.
How to use it
- Write the slot times down the left to suit your own working day.
- Pin the sheet to the door; a name in a box takes the slot.
- Cross out a cancelled booking rather than erasing it.
- Write 'layout' or 'kit' beside a booking that needs the room set up, and tell the person named at the top.
- Start a fresh sheet each week and file the old one if you need to see usage.
What is on the sheet
One page, top to bottom:
Printed under the title: A week of one meeting room on a single sheet for the door — time slots down the side, days across the top, a name in each box that is taken.
Your hours, your slot length. Write the slot times down the left to suit your own hours and slot length. A name in a box is a booking; a blank box is free. Cross a cancelled booking out rather than rubbing it out, and add 'layout' or 'kit' beside a name that needs the room set up.
Write-on lines: Room · Week beginning · Seats · Set-up requests go to
Bookings — name and purpose in each box
Table, 12 rows: Time · Monday · Tuesday · Wednesday · Thursday · Friday
Questions
How is this different from the Room and Facility Booking Sheet?
That one is a running log of bookings for any hall, pitch or item, filled in at the time of asking. This one is a week-at-a-glance grid for a single room, meant to live on the door.
Why are the slot times blank?
Because offices keep different hours and prefer different slot lengths. Writing your own is one job on a Monday morning.
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