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IT and office systems · IY-15
Server and Rack Inventory Sheet
A free printable server rack inventory sheet — each device by U position with name, make, serial, asset tag, role, power feed and warranty date.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Turn the cupboard full of blinking boxes into a list that says what each one is for and what stops working if it is switched off.
Who it is for
Small IT teams, office managers who inherited a comms cupboard, and contractors asked to document a site they did not build.
How to use it
- Fill in the rack's ID, location, power feeds and who holds the key at the top.
- Work up from the bottom of the rack, one row per device, leaving rows for empty U positions.
- Write the role as what breaks if the device is off, not just its type.
- Note the warranty end date so support can be renewed before it lapses.
What is on the sheet
One page, top to bottom:
Printed under the title: What is in the rack, U by U — each device's name, make, serial, asset tag, what it does and which power feed it hangs off — so the box in the cupboard is not a mystery to the next person.
Bottom up, and say what it does. Count U positions from the bottom of the rack, as the rails are numbered. Write what the device is FOR, not just what it is: 'file server for accounts' tells someone what breaks if it is switched off. No login details belong on this sheet.
Write-on lines: Rack ID / name · Room / location · Recorded on · Recorded by · Power feeds (A / B) · Cooling · Rack key held by · Total U
Rack contents — one row per device, blank rows for empty U
Table, 12 rows: U pos. · Device name · Make & model · Serial no. · Asset tag · Role · Feed · Warranty to
Questions
Why no login details on this sheet?
Because a rack inventory gets pinned to the cupboard door and photocopied for contractors. It records what is there and who holds access; credentials belong in whatever system your organisation uses for them, never on paper next to the hardware.
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