Device Issue and Return Record
Know who has which laptop, tablet or handset right now, and have a signature for the moment they took it and the moment they gave it back.
IY-05 1 page
IT and office systems · IY-06
Display Screen Workstation Check Sheet
A free printable workstation assessment sheet — screen, keyboard, chair, desk and surroundings checked with the user, and an action table for what needs fixing.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Look properly at one person's desk with them, write down what is wrong, and give each fix a name and a date.
Who it is for
Office managers, team leads and anyone asked to look at a colleague's desk set-up, including at home.
How to use it
- Sit with the person at their own desk and go through each group together.
- Use the note space beside any item for what is actually wrong.
- Put every 'no' into the action table with a name and a date.
- Keep the sheet with the user's record and revisit it when the desk or the person changes.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: A walk round one desk with the person who sits at it — screen, keyboard, chair, desk and surroundings — with a note beside anything that needs sorting out.
Ask the person who sits there. This is a practical look at one workstation, not a substitute for whatever assessment the rules where you are call for. The person who uses the desk answers; the checker writes. Anything ticked 'no' goes into the action table with a name against it.
Write-on lines: Name of user · Desk / workstation · Date · Checked by
Screen
- Screen image is steady, sharp and free of flicker
- Brightness and contrast can be adjusted and suit the room
- Screen tilts and turns freely and sits at a comfortable height
- No glare or reflections from windows or lights on the screen
Keyboard and mouse
- Keyboard is separate from the screen and can be moved
- Space in front of the keyboard to rest hands and wrists
- Mouse or pointing device sits close and works smoothly
- Keys and symbols are legible and the keyboard is clean
Chair
- Seat height adjusts and the user knows how to adjust it
- Backrest adjusts in height and tilt and supports the lower back
- Feet rest flat on the floor or on a footrest
- Chair is stable and rolls or swivels without catching
Page 2
Desk and surroundings
- Enough desk space to arrange screen, keyboard and papers
- Surface is not reflective and there is room for the legs beneath
- Cables are tidy and do not cross walkways or catch on chairs
- Lighting, noise and temperature suit the work being done
Work pattern
- User can take breaks or change activity away from the screen
- Software is familiar and any training needed has been noted
- User has been asked about any discomfort, and the answer noted
Actions arising
Table, 11 rows: Action needed · Who will do it · By when · Done
Questions
Does this satisfy the workstation assessment rules where I am?
It may or may not — that depends on the rules where you are, which this sheet does not state. It is a practical check of the desk; treat any formal requirement as a separate question for whoever advises you on it.
Why is there no pass mark or score?
Because a desk with one bad chair is not seven-out-of-ten, it is a desk with a bad chair. The action table is the score.
Related sheets
Portable Appliance Test Register
Keep every tested appliance and its paperwork in one findable list, so an asset number on a label can be traced back to who tested it and when.
SC-08 1 page
IT Support Ticket Log Sheet
Stop the same fault being solved from scratch each time, and see which device or person is generating most of the calls.
IY-07 1 page
Fire Safety Signage and Equipment Check
Catch the things that go wrong quietly between services — a sign gone, a blocked exit, a wedged fire door — by walking the building and ticking as you go.
SC-06 1 page
