Mobile Phone and SIM Register
Have the IMEI and SIM number to hand the day a phone is lost, and know whose pocket each company number is in.
IY-09 1 page
IT and office systems · IY-05
Device Issue and Return Record
A free printable laptop and device issue form — asset tag, serial, accessories, who signed for it, and the condition it came back in.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know who has which laptop, tablet or handset right now, and have a signature for the moment they took it and the moment they gave it back.
Who it is for
Offices issuing kit to staff, contractors and new starters, and anyone running a pool of shared devices.
How to use it
- Issue by asset tag, and list what goes with the device — charger, bag, dock.
- Have the recipient sign on the day they take it.
- On return, check the device and accessories before signing the receiver box.
- Note the condition on return so damage is recorded against the right person.
- Rule off the line once the device is back and reissued on a new line.
What is on the sheet
One page, top to bottom:
Printed under the title: Laptops, tablets and other kit signed out to a named person and signed back in — asset tag, serial, what went with it, and the condition it came back in.
Tag, accessories, signature. Issue the device by its asset tag, and list what went with it — charger, bag, dock, case. Most kit that goes missing is the charger, not the laptop. The return signature is the moment the person stops being responsible for it, so do not sign it until the device is in your hand.
Write-on lines: Organisation / site · Register kept by · Sheet no.
Issued and returned — one line per device per person
Table, 12 rows: Asset tag · Device / serial · Issued to · With · Date out · Signed · Date back · Condition back · Signed
Questions
How is this different from the Equipment Loan Register?
That register is for tools and kit lent for a job and due back on a date. This sheet is for computing devices issued to a named person for as long as they need them, with the accessories and the serial that identify the exact unit.
Should passwords or PINs be written here?
No, and there is no column for them. If a device needs a code handed over, do that separately and never on a register that sits in a drawer.
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