Website and Domain Renewal Record
Stop a website vanishing because a domain was registered in a former employee's name and paid on a card that has since been cancelled.
IY-20 1 page
IT and office systems · IY-16
Software Licence and Renewal Register
A free printable software licence register — each product with its licence type, seats bought and in use, supplier, owner, renewal date and cost.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
See every renewal coming and every seat you pay for but do not use, on one page, without a single licence key written down.
Who it is for
Small businesses, charities and office managers who pay for software by subscription and have been caught out by a lapse or a surprise renewal.
How to use it
- List every product paid for or licensed, including free tiers that could bill.
- Record where the key or account is held — not the key itself.
- Compare seats bought with seats in use before each renewal.
- Read down the renewal column at every review and act on what is close.
What is on the sheet
One page, top to bottom:
Printed under the title: Every piece of software the organisation pays for or is licensed to use — the licence type, how many seats, how many are in use, who owns it and when it renews.
Where the key is, not the key. No licence keys are written here — record WHERE the key or the account is held (the supplier portal, a named folder, a password manager) and who can get to it. The renewal date column is the one to read first at every review.
Write-on lines: Organisation / site · Register kept by · Last reviewed · Next review
Table, 14 rows: Software · Licence type · Seats · In use · Supplier · Key held where · Owner · Renews on · Cost
Questions
Why is there nowhere to write the licence key?
Because this register is for reading at a desk and sharing with whoever handles renewals, and a key on it turns a planning sheet into a security problem. Record where the key lives and who can reach it; that is all a renewal needs.
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Also in the resources library
The same subject, with a version you can fill in on screen.
Creative Asset and Licence Inventory
Every font, image, track and template you hold, and where it came from.
DL-762 Inventory PDF Online
