Vehicle Workshop Job Card
Keep one piece of paper with the car from booking in to handing back, so the invoice is built from what was actually done rather than from memory.
GV-26 2 pages
Garage and vehicle workshop · GV-22
Vehicle Recovery and Tow Record
A free printable recovery job sheet — who called, where the vehicle was, its condition on scene, how it was loaded, times, mileage and signatures at both ends.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Settle 'that scratch was not there when you collected it' with a signed condition note taken before the vehicle went on the bed.
Who it is for
Recovery operators, garages that run their own flatbed, and mobile mechanics who bring cars in for customers.
How to use it
- Fill in the job number, who requested it and the recovery vehicle before you leave.
- On scene, record where the vehicle was and tick its condition before touching it.
- Note every existing mark in the damage table and get the customer to initial it.
- Record the times called, arrived, loaded and delivered, and who took the keys.
- Get a signature from whoever receives the vehicle at the other end.
What is on the sheet
One page, top to bottom:
Printed under the title: One sheet per recovery or tow — who called, where the vehicle was, what state it was in when you got there, how it was loaded and where it went — signed at both ends.
Condition on arrival, before loading. The condition block is the part that matters a week later. Note every existing scuff, the wheels that would not turn and the fuel gauge before the vehicle goes on the bed, and get the person on scene to sign it.
Write-on lines: Job / recovery no. · Date · Requested by · Contact no. · Recovery vehicle reg · Driver / operator · Mileage out · Mileage back
The vehicle — condition as found, before anything is touched
Write-on lines: Reg · Make / model / colour · Keys present? · Occupants / load · Location found · Reason · Fuel shown
- Wheels turn freely
- Steering unlocked
- Handbrake releases
- Runs under own power
- Fluids leaking
- Airbags deployed
- Trailer / caravan attached
- Valuables noted and left in vehicle
Table, 3 rows: Existing damage — area · What was seen · Noted by · Customer initials
Loading and delivery
Write-on lines: Method · Called · On scene · Loaded · Delivered at · Delivered to · Driver signed · Received by (signed) · Keys handed to
Questions
Why no mileage or call-out rate on the sheet?
Because the rate is yours and the sheet is not an invoice. Mileage out and back are recorded so you can bill from them using whatever rate you charge.
What if the driver or owner is not on scene?
Note that in the customer initials column and take photographs instead. The condition block is still worth filling in — it is your record even without a counter-signature.
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