Stock Take Sheet
Count stock area by area and see the variance beside the count, so a stock take produces a number you can act on rather than a vague reassurance.
WT-07 1 page
Garage and vehicle workshop · GV-08
Garage Consumables Stock Sheet
A free printable workshop consumables stock sheet — oils by grade, fluids, gloves, blades and bulbs, counted against your own minimum with an order column.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Stop the job that stalls because the right oil grade or a box of gloves ran out, by counting the shelf against a minimum you set yourself.
Who it is for
Workshop managers and the person in a small garage who ends up doing the ordering.
How to use it
- List each consumable with its grade, size or type — oil by viscosity and spec, not just 'oil'.
- Write your own minimum for each, based on how fast you use it and your supplier's lead time.
- Count, write the order quantity where you are below minimum, and tick when ordered.
- Keep the sheet as the master list and copy it for the next count.
What is on the sheet
One page, top to bottom:
Printed under the title: The shelf and the oil store counted: what is there, what you have decided is the least you will run to, and what to put on the order — one line per item.
Your minimum, your supplier. The minimum stock for each item is your call, based on how fast you use it and how quickly your supplier delivers — write your figure in the column and count against it. Prices belong on the supplier's invoice, not here.
Write-on lines: Workshop · Date counted · Counted by · Order placed with
Count — oils and fluids by grade; consumables by size or type
Table, 12 rows: Item · Grade / size / type · Unit · Where kept · Minimum · Counted · Order qty · Supplier / code · Ordered
Questions
Why is there no suggested minimum stock?
Because a two-ramp garage and a ten-bay workshop go through a drum of oil at very different rates, and your supplier's delivery time matters as much as usage. The column is labelled as your figure for that reason.
Is this a stock take for the accounts?
Not really — it is a reorder sheet for the shelf. For a valued count use the Stock Take Sheet; this one is about not running out.
Related sheets
Air Line and Compressor Check Sheet
Turn the compressor from the thing nobody looks at into a routine round with a date against it, so water in the receiver and a fraying hose get caught early.
GV-02 1 page
Tool and Equipment Inventory
Get every tool you own onto one register with its serial number, so a theft, a fire or a claim starts from a list instead of from memory.
WT-01 1 page
Pantry Stock and Reorder Sheet
See at a glance what has fallen below the level you want to keep, so staples get reordered before a recipe stops and duplicates stop accumulating behind them.
HP-01 1 page
