Auto Repair Estimate Form
Put the price in writing before the work starts, which is what prevents most garage disputes.
VE-12 2 pages
Garage and vehicle workshop · GV-19
Vehicle Estimate and Authorisation Sheet
A free printable repair authorisation form — the work put to the customer line by line, with who said yes, how and when, including extra work found on the ramp.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Never do work nobody authorised, and never argue about whether they did. Every line carries a tick, a name and a time.
Who it is for
Service advisers and owner-operators who quote work and then need to prove the customer agreed to it.
How to use it
- List each item of work as a separate line with your own labour and parts figures.
- When the customer agrees, tick the line and write who authorised it, how, and when.
- Put any extra work found mid-job in the lower table and get it authorised before it is done.
- Total the authorised work at the bottom and note anything declined so it appears on the invoice.
What is on the sheet
One page, top to bottom:
Printed under the title: The work put to the customer, line by line, and the record of which lines they said yes to, how, and when — including the extra work found once the car was on the ramp.
Your figures; our columns. Every figure on this sheet is the workshop's own — your labour rate, your parts prices, your tax treatment. What the sheet adds is the authorisation trail: no line goes ahead without a tick, a name and a time beside it.
Write-on lines: Job card no. · Vehicle reg · Customer · Contact no. · Date estimated · Estimated by · Mileage · Estimate valid until
Work put to the customer
Table, 5 rows: Item of work / part · Labour · Parts · Line total · Authorised · By / how · Date & time
Additional work found — put to the customer before it is done
Table, 3 rows: Found · Labour · Parts · Line total · Authorised · By / how · Date & time
Write-on lines: Estimate total · Additional authorised · Declined work noted on invoice · Customer signature
Questions
Why are there no rates on the form?
Because your labour rate, parts prices and tax treatment are yours, and they change. Every figure on the sheet is one you write in; what the sheet supplies is the authorisation trail beside each one.
How is this different from the Auto Repair Estimate Form?
That one is the estimate the customer takes away. This one stays with the job card and records what happened to each line: authorised or not, by whom, how and when, including the additional work that turns up once the car is up.
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