Oil and Fluid Dispense Log
See where the oil actually went. Reconcile what was sold on invoices against what left the dispense point.
GV-11 1 page
Garage and vehicle workshop · GV-13
Parts Order and Fitting Record
A free printable parts order sheet for a garage — each part against one job card, with ordered and received dates, who fitted it and what happened to the old one.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know at a glance whether a part is in yet, who fitted it, and where the old one went. The customer who asks for it back gets an answer.
Who it is for
Service advisers, parts counters and technicians in any workshop where more than one person touches a job.
How to use it
- Start one sheet per job card and clip it to the card.
- Write each part as it is ordered, with the part number and the supplier.
- Date the received column when it lands, and the fitted column when it goes on.
- Record what happened to the old part — kept for the customer, returned as a surcharge item, or scrapped.
- Use the notes for back orders and wrong parts so the story is on the sheet, not on a sticky note.
What is on the sheet
One page, top to bottom:
Printed under the title: Every part ordered for one job card — what was asked for, what arrived, what went on the car and what happened to the old one — kept with the job rather than in three people's heads.
The trail, not the price. Prices and margins belong on the estimate and the invoice, not here. This sheet is the trail between the parts counter and the ramp: it answers whether the part is in yet, who fitted it, and where the old one went if the customer asks for it.
Write-on lines: Job card no. · Vehicle reg · Make & model · VIN (last digits) · Customer · Date booked · Technician · Parts ordered by
Parts — tick the columns as each stage happens
Table, 8 rows: Part description · Part no. · Supplier · Qty · Ordered · Received · Fitted by · Old part
Ruled lines: Back orders, wrong parts, returns to supplier
Questions
Why no price column?
Prices and margins belong on the estimate and the invoice, where the customer sees them. This sheet is the internal trail between the parts counter and the ramp, and mixing money into it makes it a worse version of both.
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