Youth Group Session Plan
Turns a session that was half-planned in your head into something a helper can pick up and run, and leaves a record of what was planned for the next time round.
FC-25 1 page
Faith and community groups · FC-24
Youth Group Attendance and Consent Record
A youth group register — each young person with parent or carer, contact number and consent on file, then a register by date with who signed them out.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Means the person on the door can see at a glance who is expected, who to ring and whose form is still outstanding, without going back to a folder in an office.
Who it is for
Youth leaders and helpers at church youth groups, uniformed organisations, after-school clubs and community youth projects.
How to use it
- Fill the top table in once per term, one row per young person.
- Tick and date the consent column only when the signed form is actually on file.
- Note where each form is kept, so anyone on duty can find it.
- Write the session date into each column of the register and tick attendance as people arrive.
- Record who collected or signed out anyone who left early.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: The register for a youth or children's group: who came to each session, who their emergency contact is, and whether the consent and details your group asks for are on file for them.
Ticks against your own forms. The consent columns are ticks against your own group's paperwork — this sheet does not set what you collect or how long you keep it. Check the rules where you are and your group's own policy, then use the last column to say where the signed form is kept.
Write-on lines: Group · Term or period · Leader in charge
Members and consents — one row per young person; fill in once, update as needed
Table, 12 rows: Name · Age / year · Parent or carer · Contact number · Consent on file · Notes held · Form kept
Page 2
Session register — write the date into each column, then tick who attended
Table, 22 rows: Name · Date · Date · Date · Date · Date · Date · Date · Date · Signed out by
Questions
Why does it not say what consent you need?
Because that is set by your group's own policy and by the rules where you are, not by a printed sheet. The columns are ticks against your own forms.
Why keep medical and collection notes to one short column?
Because a register gets carried around and left on a table. Keep the detail on the consent form itself and use the column as a flag that there is something to read.
Related sheets
Class Attendance Register
Take a month of attendance on one page, using whatever marking key your school or club already uses.
CC-01 1 page
Parent Contact Log
Record contact with home factually, so what was said and agreed is on paper rather than in two different memories.
CC-08 1 page
Event Sign In Sheet
Know who came, and have something to work from afterwards, without collecting more about people than the event actually needs.
AS-07 1 page
Also in the resources library
The same subject, with a version you can fill in on screen.
Kids Club Consent and Medication Form
Who to ring first if something happens, and how to reach them.
PK-935 Form PDF Online
