Volunteer Hours Record
Record volunteering as it happens, with a signature against each line, so the hours can be proved months later to somebody who was not there.
OC-13 1 page
Access and visitor control · AS-07
Event Sign In Sheet
A free printable attendance sheet for an event — name, organisation, optional contact, arrived and left.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know who came, and have something to work from afterwards, without collecting more about people than the event actually needs.
Who it is for
Clubs, community groups, training sessions, open days, AGMs and volunteer events.
How to use it
- Put the event and date at the top before anybody arrives.
- Ask for as little as the event genuinely needs.
- Total the attendance at the end — it is the figure you will be asked for.
- File it with the event papers.
What is on the sheet
One page, top to bottom:
Printed under the title: Who attended — name, contact if they want to give it, and anything you need to know on the day.
Collect less than you think you need. Ask for as little as the event actually needs. A sign-in sheet sitting in the open is readable by everybody who signs after them, so consider carefully before collecting phone numbers, addresses or anything about health on a shared page.
Write-on lines: Event · Date · Venue · Sheet
Table, 12 rows: Name · Organisation or group · Contact, if given · Arrived · Left · Notes
Write-on lines: Total attending · Recorded by · Date
Questions
Should I ask for phone numbers and addresses?
Think hard first. A sign-in sheet on a table is readable by everybody who signs after them. Collect a contact only where you have a real reason to, and say what it will be used for.
Is it safe to keep this on paper?
It holds other people's personal details, so keep it somewhere secure, show it to no more people than need it, and destroy it once there is no longer a reason to hold it. Data protection law applies to a sheet of paper exactly as it does to a database.
Related sheets
Visitor Sign In Sheet
Know who is in the building on an ordinary day, and be able to say so on a bad one.
AS-03 1 page
Meeting Minutes Sheet
Take minutes that stay useful, by giving most of the page to the two things anyone actually reads them for later: what was decided and who agreed to do what.
OC-01 2 pages
Also in the resources library
The same subject, with a version you can fill in on screen.
Conference and Meeting Planner
What happens when, where and with whom, in one running order.
EV-275 Planner PDF Excel Online
Wedding Guest List and RSVP
Who has been invited, for the day or the evening, and how many each invitation covers.
EV-262 Tracker PDF Excel Online
