Volunteer Hours Record
Record volunteering as it happens, with a signature against each line, so the hours can be proved months later to somebody who was not there.
OC-13 1 page
Access and visitor control · AS-07
Event Sign In Sheet
A free printable attendance sheet for an event — name, organisation, optional contact, arrived and left.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know who came, and have something to work from afterwards, without collecting more about people than the event actually needs.
Who it is for
Clubs, community groups, training sessions, open days, AGMs and volunteer events.
How to use it
- Put the event and date at the top before anybody arrives.
- Ask for as little as the event genuinely needs.
- Total the attendance at the end — it is the figure you will be asked for.
- File it with the event papers.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Questions
Should I ask for phone numbers and addresses?
Think hard first. A sign-in sheet on a table is readable by everybody who signs after them. Collect a contact only where you have a real reason to, and say what it will be used for.
Is it safe to keep this on paper?
It holds other people's personal details, so keep it somewhere secure, show it to no more people than need it, and destroy it once there is no longer a reason to hold it. Data protection law applies to a sheet of paper exactly as it does to a database.
Related sheets
Visitor Sign In Sheet
Know who is in the building on an ordinary day, and be able to say so on a bad one.
AS-03 1 page
Meeting Minutes Sheet
Take minutes that stay useful, by giving most of the page to the two things anyone actually reads them for later: what was decided and who agreed to do what.
OC-01 2 pages
One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
Sign-up is not live yet — we have not connected an email provider, so this form is switched off rather than quietly collecting addresses.