Community Centre Room Diary
Keep one visible diary by the phone, so a double booking is spotted while the caller is still on the line rather than on the morning itself.
FC-09 1 page
Faith and community groups · FC-08
Committee Action and Decision Log
A free printable committee action log sheet — decisions with their minute reference, and actions with who agreed to do them, by when and when they reported back.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Carry the thread between meetings, so nothing is agreed twice and nothing quietly disappears between one set of minutes and the next.
Who it is for
Secretaries, chairs and members of a PCC, chapel committee, village hall committee, trustee board or any group that meets and minutes.
How to use it
- Keep one log running across the year rather than starting again each meeting.
- Enter each decision with the minute reference so it can be found in the minutes.
- Write every action against a named person and a date, never against the committee.
- Read the open actions out at the start of the next meeting.
- Tick an action as done only when it is done, not when it was last discussed.
What is on the sheet
One page, top to bottom:
Printed under the title: What the committee decided and what it asked somebody to do — kept running across meetings, so nothing is agreed twice and nothing is quietly dropped between one set of minutes and the next.
The thread between meetings. Minutes record a meeting; this records the thread between meetings. Bring it to the table, read the open actions off it, and close each one when it is genuinely done rather than when it was last mentioned.
Write-on lines: Group or committee · Year · Kept by
Decisions
Table, 4 rows: Date · Minute ref · Decision agreed · Proposed / seconded · Carried · Review
Actions
Table, 5 rows: Agreed on · Action · Who · By when · Reported back · Done
Questions
Why keep this if we already take minutes?
Minutes are the record of one meeting and are hard to read across. This is the running list: everything still open, on one page, in front of the chair. The two do different jobs and neither replaces the other.
Where should a decision that needs reviewing later go?
In the review column, with the date you agreed to look at it again. That is the column that stops a temporary arrangement quietly becoming permanent.
Related sheets
Building Booking and Hire Sheet
Hold everything about one hire in a single place, so the person who took the booking is not the only person who knows what was agreed.
FC-02 2 pages
Meeting Minutes Sheet
Take minutes that stay useful, by giving most of the page to the two things anyone actually reads them for later: what was decided and who agreed to do what.
OC-01 2 pages
Meeting Agenda Sheet
Circulate an agenda that keeps a meeting to time, by putting a named lead and a number of minutes against every item before anyone sits down.
OC-02 1 page
Also in the resources library
The same subject, with a version you can fill in on screen.
Committee Attendance and Quorum Record
Each committee member and their role.
CC-700 Register PDF Online
Group Project Task Tracker
Every task, its owner, its deadline and its status.
US-959 Tracker PDF Online
Payment Authorisation and Signatory Form
Who is to be paid, how much, and what for.
CC-688 Form PDF Online
