Charity Shop Sorting and Rag Record
See how much donated stock has to be handled to produce a day's sales, and hold the merchant's collection dockets in the same place as the sorting they came from.
FC-05 1 page
Faith and community groups · FC-04
Charity Shop Daily Takings Sheet
A free printable charity shop takings sheet — a month of trading with float, cash counted, card total, Gift Aid sales, banking reference and initials per day.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Show a month of trading on one page with the counting and the checking done by two different people, so a query has a line to point at.
Who it is for
Charity shop managers, deputy managers and volunteer tills teams in a shop run for a church, hospice or local charity.
How to use it
- Write the shop and the month at the top and keep the sheet with the cash tin.
- At close, count the drawer, take out the float and write the cash figure in.
- Add the card machine total and the part of the day's sales that was Gift Aid.
- Have a second person check the figures and initial the line.
- Write in the banking date or reference once the money has gone in.
What is on the sheet
One page, top to bottom:
Printed under the title: A month of trading on one page: what the till says, what was actually in the drawer, what went through the card machine, and the two people who agreed the figures.
Counted by one, checked by another. Two sets of initials on every line is the point of this sheet. How your shop handles cash, who may count it and where it is banked are set by your charity, not by this page — write the figures in and follow your own procedure.
Write-on lines: Shop / branch · Month · Manager
Daily takings — one line per trading day
Table, 13 rows: Date · Opening float · Cash counted · Card total · Gift Aid sales · Day total · Banked · Counted · Checked
Questions
Why is there no target or expected daily figure?
Because it is not ours to set, and a printed target on a shop's own record would be meaningless. The value of the sheet is the pattern it shows over a month in your shop, against whatever your charity expects.
Can one person fill this in if the shop is quiet?
That is for your charity's own cash handling procedure to say, not this sheet. The two initials columns are here because most charities ask for a second pair of eyes; if yours does, the sheet records that it happened.
Related sheets
Collection and Offering Count Record
Put one collection on one page, counted and signed by two people, so the figure that reaches the accounts can be traced back to the table it was counted on.
FC-07 1 page
Cash Float and Till Count Sheet
Count a drawer properly and record the variance, so a pattern of small differences becomes visible instead of being quietly absorbed.
IM-13 1 page
Daily Takings and Cash Reconciliation
Cash up consistently and record the difference every day, which is how a problem gets noticed in a week rather than in an audit.
IM-08 1 page
Also in the resources library
The same subject, with a version you can fill in on screen.
Jumble and Bake Sale Takings Sheet
The float handed to each stall at the start.
CC-684 Record PDF Excel Online
