Event Run Sheet
Get the day out of one person's head and onto a page everybody can read, so the event does not stall when the organiser is dealing with something else.
CB-11 1 page
Faith and community groups · FC-23
Weekly Service Order Sheet
An order of service planning sheet — each item in running order with time, who leads it and what it needs, plus who is on sound and door.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Puts everyone taking part on the same page before the day, so the person on sound knows what is coming and nobody discovers a missing microphone mid-item.
Who it is for
Service leaders, worship planners, chapel and community-gathering organisers, and the volunteers who set the room up.
How to use it
- Fill in the date, the venue and who is leading, speaking and on music.
- Write the running order out item by item, in the order it happens.
- Put the reading, song or piece against the item it belongs to.
- Use the needs column for anything that has to be in place — microphones, screen, table, elements.
- Tick items off on the day and note the changes at the bottom for next time.
What is on the sheet
One page, top to bottom:
Printed under the title: The running order for one service or gathering — each item in turn, who leads it, what it needs and how long it is expected to run — written down before the day rather than remembered on it.
Your order, written down. This is a planning and running sheet, not a form of service. What happens, in what order and to whose pattern is entirely your group's; the sheet only holds the order you have decided on so that everyone taking part is working from the same page.
Write-on lines: Date · Service or gathering · Start time · Venue · Leading · Speaking · Music · Sound / screens · Welcome / door · Refreshments
Running order
Table, 7 rows: Time · Item · Led by · Reading / music · Needs · Done
Ruled lines: Notices to read, changes made on the day, anything for next week
Questions
Is this a form of service?
No. It prints no words of service, no order and no pattern — what happens and in what order is your group's. This is the planning and running sheet that sits behind whatever you do.
Why is there no length against each item?
Because that is your call and it changes week to week. There is a time column so you can write the times you have chosen.
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