Volunteer Rota and Availability Grid
Stops the rota being built from guesswork, because the dates people cannot do are written down before any name is put against a duty.
FC-22 2 pages
Faith and community groups · FC-21
Volunteer Induction and Role Record
A free printable volunteer induction form — contact and emergency details, the role agreed, what was covered at induction and what paperwork your group holds.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Gives every volunteer the same start and leaves one sheet you can find later, instead of a role that was agreed in a doorway and an induction nobody recorded.
Who it is for
Churches, mosques, temples, community centres, charity shops and any group that takes on volunteers and wants a consistent record of each one.
How to use it
- Fill in the volunteer's details and emergency contact with them, not from memory.
- Write the role in plain words and name who they ask when they are unsure.
- Tick off each induction point as it is actually covered, with the date and initials.
- List only the paperwork your group asks for, and note where each item is kept.
- Sign and date it, and start a fresh sheet if the role changes.
What is on the sheet
One page, top to bottom:
Printed under the title: One volunteer, one sheet: their details, the role they have taken on, what they were shown at induction and what paperwork your group holds for them.
Your group sets what is needed. What your group asks of a volunteer before they start is your group's own policy, and none of it is printed here. Write in the items your group asks for, and record when each was seen and by whom.
Write-on lines: Volunteer name · Date started · Phone · Email · Address · Emergency contact · Relationship · Their phone · Role or job · Group or team · Reports to · Days or times offered
Shown at induction — the building, the keys, who to call, your group's own policies
Table, 4 rows: Covered at induction · Date · Shown by · Initials
Paperwork held — list only what your group asks for — leave the rest blank
Table, 4 rows: Item asked for · Seen on · Seen by · Renew / review · Where kept
Write-on lines: Volunteer signature · Print name · Date
Questions
Why does it not list the checks a volunteer needs?
Because they differ by country, by role and by organisation, and a printed list would be wrong for most groups reading it. Check the rules where you are and your own group's policy, then write those items into the blank rows.
Can one sheet cover someone doing two jobs?
It can, but it reads better as two: the role block, the induction points and the person they report to are usually different for each job.
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