Faith and community groups · FC-14

Fundraising Event Income Sheet

A free printable fundraising income sheet for one event — takings stall by stall, floats out, card payments, costs paid from takings and two signatures.

Download Free · no sign-up

One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.

Print it and write on it

A4 44 kB US Letter 44 kB

Fill it in type and save

A4 95 kB US Letter 95 kB

The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.

What this sheet is for

Close an event with a single page the treasurer can bank from, instead of a biscuit tin and four people's recollections.

Who it is for

Churches, PTAs, community groups and charities running fairs, coffee mornings, quiz nights, sales and sponsored events.

How to use it

Write in each stall or collection point before the event opens.
Record the float given out so the net figure means something.
Count each stall's takings with two people and have both sign the line.
Enter anything paid out of the takings on the day, with the receipt.
Total the page and note when and where the money was paid in.

What is on the sheet

One page, top to bottom:

Printed under the title: The takings from one fundraising event, stall by stall, counted and signed by two people before the money leaves the building.

Two names on every line. How your group counts, who counts it and what happens to the money afterwards are your own rules — this sheet leaves room for two signatures on every line because most groups want them, not because anything here says you must.

Write-on lines: Event · Date · Venue · Treasurer

Money taken — one row per stall, collection point or activity

Table, 5 rows: Stall or activity · Float out · Cash counted · Card / online · Net taken · Counted by · Checked by

Costs paid out of the takings

Table, 4 rows: Paid to · What for · Amount · Receipt · Authorised by

Write-on lines: Total taken · Total paid out · Banked / paid in on · Paying-in reference

Questions

Why does every line have two names on it?

Because counting cash in pairs is what most groups ask of their volunteers, and it protects the volunteer as much as the money. Nothing here requires it — if your group counts differently, use the second column for whoever checks.

Can costs really be paid out of the takings?

Some groups allow it and some insist everything is banked gross and paid by invoice. The sheet has a place to record it either way; which you do is your group's own rule.