Childcare Payment Record
Keep fees and payments for one child on one page, so an awkward conversation starts from a document rather than a disagreement.
CC-12 1 page
Classroom and childcare · CC-11
Daycare Sign In and Out Sheet
A free printable childcare sign-in sheet — who brought each child, who collected them, both signatures and whether the collector was authorised.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Record who actually took each child home, which is the question a time column on its own never answers.
Who it is for
Nurseries, preschools, childminders, after-school clubs and holiday schemes.
How to use it
- One sheet per room per day.
- The adult signs for themselves, at the door, at the time.
- Tick the authorised column against your own collection list.
- Note at the foot anyone collected by somebody unexpected, and who approved it.
- File the sheet; do not reuse it.
What is on the sheet
One page, top to bottom:
Printed under the title: Who dropped each child off, at what time, who collected them, and who was authorised to.
Record who collected, not only when. The column that matters is the last one. A sign-out sheet that records the time but not who took the child answers the easy question and not the hard one. Whoever collects signs for themselves.
Write-on lines: Setting · Room or group · Date · Staff on duty
Table, 11 rows: Child · In · Brought by · Signature · Out · Collected by · Signature · Authorised?
Ruled lines: Anyone collected by someone not on the usual list, and who approved it
Questions
Is it safe to keep this on paper?
It records information about children and about the adults collecting them, which is about as sensitive as records get. Keep it where only staff can read it, do not leave it on a counter facing the door, and destroy it once you no longer have a reason to hold it. Data protection law applies to a sheet of paper exactly as it does to a database, and settings are usually subject to record-keeping rules on top of that.
What if somebody not on the list arrives?
That is a matter for your own collection policy and, in most places, for regulation as well — this sheet does not set one. What it does is give you a line to record the decision and who made it, which is what you will be asked for afterwards.
Related sheets
Nursery Daily Report Sheet
Hand the parent a written account of the day, so bedtime is not a guess about when the child last ate or slept.
CC-13 2 pages
Babysitter Information Sheet
Leave a sitter with the numbers, the address and the routine written down rather than explained in a hurry at the door.
CC-10 1 page
Also in the resources library
The same subject, with a version you can fill in on screen.
Childminder Daily Record
Meals and drinks as provided, and how much was eaten in the carer's words.
BC-227 Record PDF Online
Twins Daily Care Log
Everything that happened to either baby, in the order it happened.
BC-231 Log PDF Excel Online
