Landlord Maintenance Records: What to Keep
Why response time is the figure that decides most tenancy disputes, how to keep evidence that holds up, and why every requirement here has to be checked locally.
Guide
Rental property · RP-03
Holiday Let Changeover Checklist
A free printable changeover checklist for a holiday let or short-term rental — damage check, kitchen, bathrooms, bedrooms and lock-up.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Run the same changeover every time, and catch damage before the next guest arrives and it becomes untraceable.
Who it is for
Holiday let owners, short-term rental hosts and changeover cleaners.
How to use it
- Walk and photograph every room before cleaning starts — that is the damage record.
- Work in the printed order so nothing is missed under time pressure.
- Check inventory against your list.
- Photograph each room as left, before locking up.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: A changeover checklist for a holiday let or short-term rental — the pass between one guest leaving and the next arriving.
Write-on lines: Property · Changeover date · Cleaner
Check for damage and report
- Walk every room before cleaning starts and photograph anything damaged
- Check inventory against the list — note anything missing
- Check for unreported spills, burns or stains
Kitchen
- Fridge emptied, wiped, left on
- Oven, hob and extractor cleaned
- Dishwasher emptied, filter checked, run empty
- Crockery and glassware counted and clean
- Bin emptied and liner replaced
- Consumables restocked
Bathrooms
- Toilets, showers and basins cleaned and descaled
- Fresh towels laid out and counted
- Consumables restocked
- Extractor fan clear and working
- Drains running freely
Page 2
Bedrooms and living
- Beds stripped and remade with fresh linen
- Mattress protectors checked
- Under beds and behind furniture checked for belongings
- Surfaces dusted, floors vacuumed and washed
- Remote controls present with working batteries
Before you lock up
- Heating set to changeover setting
- All windows closed and locked
- Keys and key safe code checked
- Welcome information present and correct
- Lights off, appliances off, doors locked
- Photograph each room as left
Ruled lines: Left for the owner's attention
Ruled lines: Notes and anything specific to yours
Read next
Related sheets
Rental Property Inspection Record
Record a property visit properly, with space for photograph references and both signatures, so the visit is evidenced.
RP-02 2 pages
Hot Tub Water Care Log
Keep on top of chemistry in a small volume of hot water, where readings move fast and drain-downs are on a schedule.
WP-02 2 pages
