Visitor Sign In Sheet
Know who is in the building on an ordinary day, and be able to say so on a bad one.
AS-03 1 page
Access and visitor control · AS-04
Staff Sign In and Out Sheet
A free printable staff attendance sheet — date, name, in, break, out, hours and a signature.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Record who was actually on site and for how long, which is not always the same thing as what a timesheet says.
Who it is for
Small employers, sites, shops, care settings, kitchens and anywhere a rota and reality diverge.
How to use it
- One sheet per week per site or department.
- Have people sign for themselves rather than someone signing for them.
- Leave the hours column for the person to total.
- File it with the payroll records for the week.
What is on the sheet
One page, top to bottom:
Printed under the title: Who was on site each day, from what time to what time, signed by the person themselves.
Presence, not payroll. Different from a timesheet: a timesheet is what somebody is paid for, this is who was physically present. Both matter, and they are not always the same. Keep the hours column for the person to total themselves — no rate, no rounding rule and no pay figure is printed here.
Write-on lines: Site or department · Week beginning · Sheet
Table, 12 rows: Date · Name · Role · In · Break · Out · Hours · Signature · Notes
Write-on lines: Total hours this sheet · Checked by · Date
Questions
Is this the same as a timesheet?
No, and it is worth keeping both. A timesheet is what somebody is paid for. This is who was physically present, which is what a fire roll call needs and what an attendance question turns on.
Why is there no pay rate on it?
Because rates, rounding rules and overtime treatment are yours and your contracts', and printing a column for them would invite somebody to use ours.
Related sheets
Weekly Timesheet
Record a week's hours on one page, including what the time was spent on, so hours can be approved and costed from the same sheet.
SR-01 1 page
Staff Attendance Register
See a month of attendance for a whole team on one page instead of in thirty separate places.
SR-15 1 page
Also in the resources library
The same subject, with a version you can fill in on screen.
Lone Working Check-In Sheet
Where the person has gone, and what they are there to do.
SF-497 Form PDF Online
